Legal Secretary

Job Description

Job Description

We are looking for an experienced Legal Secretary to join a respected law firm in Costa Mesa, California on a Long-term Contract assignment. This opportunity is suited for a legal support specialist with relevant experience who can keep attorneys organized, manage litigation-related administrative work, and maintain accuracy in a deadline-driven setting. The role offers the chance to contribute to a busy legal team while handling sensitive information with sound judgment.

Responsibilities:
• Prepare, edit, and finalize legal correspondence, pleadings, motions, discovery responses, and other case-related documents with a high level of accuracy.
• Oversee attorney schedules by coordinating hearings, depositions, court appearances, deadlines, and client appointments to keep matters on track.
• Submit and manage filings in state and federal courts, including electronic filing, while ensuring compliance with applicable procedural requirements.
• Arrange service of process and assist with the collection, organization, and delivery of records and case documents.
• Maintain orderly paper and digital case files so attorneys and staff can quickly access critical information.
• Record attorney time, support billing activities, and help process reimbursements or other expense-related items when needed.
• Serve as a point of contact for calls and client communications, responding appropriately and safeguarding confidential information.
• Provide litigation support during case preparation by organizing exhibits, assisting with trial materials, and helping attorneys manage competing deadlines.
• Support multiple attorneys simultaneously and adjust priorities efficiently as workloads and case demands shift.• At least 3 years of experience in a Legal Secretary role within a law firm environment.
• Demonstrated background supporting litigation matters, preferably in a fast-paced legal practice.
• Working knowledge of California court rules, filing procedures, and deadline requirements.
• Hands-on experience with both state and federal court e-filing processes.
• Advanced skills in Microsoft Office, including Word, Outlook, and Excel.
• Strong written and verbal communication abilities, along with excellent proofreading and organizational skills.
• Ability to work independently, manage sensitive information discreetly, and adapt quickly to evolving priorities.
• Experience supporting multiple attorneys and familiarity with legal document management or billing platforms is preferred.