Project Manager

Project Manager I

We are seeking a Project Manager I to support distribution capital and operational work through project coordination, administrative support, and process improvement activities. This role plays a key part in driving project execution by managing documentation, coordinating vendors, supporting procurement activities, and ensuring alignment with company policies and regulatory requirements. You will work across multiple workstreams, collaborating with internal teams, contractors, and vendors to keep projects organized, compliant, and moving forward efficiently.

Responsibilities

Project Coordination & Documentation

• Support project initiation processes, including setup, planning, and financial approval routing
• Create and maintain organized project documentation and files with consistent structure and naming conventions
• Generate mapping files (e.g., KMZ) to support project planning and field execution
• Manage document repositories, permissions, and access control to support project teams
• Assist with reconciliation activities by validating data, documentation, and financial alignment
• Prepare and verify work packets in collaboration with internal teams

Vendor & Contractor Support

• Onboard new contractors, including system access, training requirements, and setup
• Troubleshoot system access issues (e.g., SharePoint, SAP)
• Ensure vendor compliance with training and regulatory requirements
• Coordinate vendor project assignments and confirm required documentation and materials

Operational & Administrative Support

• Process purchase requisitions (PRs), purchase orders (POs), and invoicing activities (SES)
• Support material ordering and supply coordination
• Maintain accurate records for audits, reporting, and compliance needs
• Assist with reporting and documentation updates

Process Improvement & Compliance

• Follow established processes while identifying opportunities to improve efficiency and consistency
• Support workflow standardization and documentation improvements
• Participate in safety-related documentation, audits, or reviews as needed

Stakeholder & Relationship Management

• Build effective relationships with internal teams, contractors, and vendors
• Communicate clearly and proactively to support project coordination
• Collaborate across teams to resolve issues and align on project expectations

Required Qualifications

• Minimum 3 years of experience in operations, project coordination, finance, technology, or related fields
• Associate's degree in engineering, construction, business, IT, or related field (or equivalent experience)
• 1–3 years of experience supporting project coordination or project management activities
• Strong communication skills (verbal and written) with ability to work cross-functionally
• Strong organizational and time management skills in a fast-paced environment
• Basic knowledge of project planning and process workflows
• Proficiency in Microsoft Office and standard business tools

Preferred Qualifications

• Experience in utility, construction, or field operations environments
• Familiarity with SAP, SharePoint, Google Earth, or similar systems
• Experience supporting procurement processes (PRs, POs, invoicing)
• Experience with vendor coordination, contractor onboarding, or compliance activities
• Exposure to process improvement or workflow optimization initiatives
• Ability to build strong relationships across internal teams and external partners