Spec 2, Project/Program Mgmt

Description:

Position Information:
Position Title: Procurement Project Coordinator
Job Group: 2
Primary Work Location: USA TX - San Antonio
Job Category: Procurement


Job Description Summary
The Procurement Project Coordinator ("PPC") as part of the Global Procurement Portfolio Management Office (GP PMO) is responsible for supporting the proper execution of Projects as necessary, including: tracking and reporting against defined schedules and budgets, issue/risk identification and mitigation, resource analysis, project prioritization, and related GP PMO activities. This position will also be responsible for maintaining active project plans in MS Project/Excel/SharePoint base applications and will be responsible for helping BD Procurement associates to learn and adopt these technologies as necessary.
This individual will work with internal customers to establish project scope and provide tracking and communications on the status of projects. The PPC has the responsibility to assist all areas where GP PMO is undertaking implementation of significant/important programs and projects as directed by the respective Portfolio Manager.


Job Description
Reporting to the Senior Portfolio Manager, Global Procurement PMO, the Procurement Project Coordinator ("PPC") is responsible for assisting and collaborating with a team of procurement colleagues, other professionals from multiple functions/regions, and external partners, on the execution of Procurement focused program(s), project(s) and specific initiatives.


In coordination with and in support of senior Procurement Leader(s), the PPC associate will be responsible for program/portfolio tracking, reporting of program data, providing resource utilization data, confirming compliance to defined schedules and budgets, project prioritization methodology, program governance coordination and assisting in the successful planning & execution of program(s) and projects(s) from start to finish.


This individual will work with internal stakeholders to establish project scope, overseeing training completion depending on initiative and communications on the status of projects or any specific initiatives as necessary. The incumbent will ensure compatibility and consistency with pre-stablished standards/guidance and has the responsibility to assist all areas as directed by the GP PMO Sr. Portfolio Manager.


Primary Responsibilities and Duties
• Completes and/or coordinates project tasks, assists in project plans development, resource & other planning activities as necessary, and supports tracking & review of projects progress
• Identifies the baseline of procurement resources and provides data for leaders to optimize utilization across the portfolio of projects
• Conducts periodic briefings / status updates, raises issues or concerns as needed, communicates effectively and efficiently while providing recommendations for corrective actions
• Collaborates with other members of the Procurement PMO team to provide consistent high-quality PMO support to the Procurement function
• Other projects as assigned; may include periodic M&A (Mergers & Acquisitions) activities and other duties as required


Scope of Responsibilities:
• Manages the reporting and tracking of a program(s)/project(s)
• Helps prepare for project reviews, including meeting logistics, documents, etc, as well as completes follow-up notes/actions
• Provides templates and logs to facilitate the communication and confirmation of action completion
• Ensures effective, accurate and timely communication across the team and other functional areas
• Identifies needs and implements solutions to improve tracking, planning and collaboration
• Tracks progress against plan and savings targets; manages the project budget (if applicable)
• Identifies program level risks and alerts project leader of need to mitigate those risks
• Reports project delays and risks of delay; works with project managers as needed in development of action plans to address delays and mitigation plans for at risk phases of the project
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• Accountable for communicating program/portfolio status as requested
• Maintains all program level documents and document repositories related to the projects
• Drives efficiencies through discrete internal based projects and process improvements
• Executes small scale projects of low complexity as needed and directed by the assigned Portfolio Manager


Requirements
• Bachelor's degree in business, finance, engineering or/a related field or relevant experience in lieu of a BS degree
• Minimum 2 years of work experience
• Minimum 6 months - 2 years of project or program management experience
• Knowledgeable in project management best practices
• Strong influencing and communication skills within a highly matrixed and multi-cultural organization
• Excellent analytical and problem solving skills with the ability to identify root causes and corrective actions
• Proficiency in using standard project tools (MS Office, MS Project, MS SharePoint, etc.)
• Be able to perform basic data analytical functions in Excel such as sort, filter, conditional formatting, manipulate charts, create pivot tables and tables, what-if analysis, etc.


Additional Qualifications
• Ability to deal with ambiguity, complexity and working under pressure with tight timelines and moving targets
• Strong team player able to work both collaboratively and independently