Program Associate: 21st Century Grant

Job Description

Job Description

Benefits:

• Annual Merit-Based Raise
• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development
• Vision insurance
• Wellness resources

OVERVIEW
Under the general direction of the Director of Federal Grants, the Program Associate will oversee the administration of the 21st Century Community Learning Centers (CCLC) Grant for the Boys and Girls Clubs of the Coastal Plain (BGCCP). The Program Associate will be responsible for overall communication, partnership, data entry and collection, monitoring, quality assurance and reporting for the CCLC Grant.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure all 21st CCLC grant requirements are followed (data collection/sharing, data entry, program hours, transportation, meals, emergency preparedness plans and implementation, staffing, and grant specifics).
• Work to align schools and the 21st CCLC program (students needs, academic support, enrichment opportunities, behavioral procedures, staffing, family engagement, sharing of space, data collection, staff meetings, etc.)
• Coordinate, plan and schedule educational activities, programs, and events to support student academic success and enrichment as well as family engagement and support.
• Establish and maintain positive and respectful working relationships with students, school, program staff, administration, parents/guardians, and community partners and members; demonstrate an awareness of and sensitivity to multicultural and multilingual values and environments.
• Oversee the 21st CCLC Continuous Quality Improvement Process (CQIP) of the overall 21st CCLC grant program. Ability to create and distribute surveys, collect/monitor/interpret data, draw valid conclusions in collaboration with staff, school leaders, and advisory board to create relevant action plans, reports, and high interest programs.
• Provide presentations about the 21st CCLC program to staff, partners and the public to raise awareness, support and the continuous quality improvement of the 21st CCLC program.
• Ensure lesson plans, daily activities and schedules are being followed.
• Meet with school district administrators at a minimum of a monthly basis, to ensure programming is meeting the needs of students and families.
• Advise appropriate supervisor/manager/director of any issues to ensure efficient operations, and excellent customer service.
• Participate in cross-functional and leadership teams, as well as regularly scheduled staff meetings and professional development to support the work of all 21st CCLC staff and volunteers.
• Collaborate with community organizations to access resources to meet needs of students and families.
• Work directly with the fiscal office to maintain and ensure funds are used in accordance with state and federal requirements.
• Ensure that all organizational, local, state and federal program guidelines are being met and followed at assigned sites.
• Maintain the integrity of confidential information relating to a student, family, colleague, or district patrons.
• Complete general housekeeping to make sure the site is left clean and ready for the next program/day.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

MINIMUM QUALIFICATIONS

• Must be at least 18 years of age
• High school diploma or GED equivalent
• Must possess, be working towards, or be willing to obtain Paraeducator Certification, Associates in education, child development, or related field.
• Must be able to meet all organizational, local, state, and federal licensing and training requirements including but not limited to CPR, First Aid, and Mandatory Reporting

PREFERRED QUALIFICATIONS -

• Bachelor's degree in Education, Early Childhood, Reading, Special Education or a related field preferred.
• At least one year of experience in grant administration.

Skills:

• Ability to adjust teaching methods to meet the needs of students.
• Dependable, reliable work/volunteer history.
• Reliable transportation to and from the program sites.
• Reliable daily communication method-either phone or email