Accountant III

Classification Title:

Accountant III

Classification Minimum Requirements

Bachelors degree in an appropriate area and four years of relevant experience.

Job Description:

The Accountant III described herein works in the University of Florida’s College of Veterinary Medicine Veterinary Hospitals. This position reports directly to the Chief Financial Officer for the UF Veterinary Hospitals. The incumbent performs all phases of professional accounting procedures necessary for the maintenance of the general ledgers for the Veterinary Hospitals, as well as assisting the Chief Financial Officer as needed. The position requires an innovative individual with insight into the intricacies of various policies associated with the Practice Plan and the University of Florida. The incumbent is expected to reorganize and implement changes to the existing policy and propose new policies to meet challenges as they occur.

The incumbent is responsible for writing monthly journal entries and the safeguarding of all transaction records and support. Also, requires meeting monthly closeout deadlines and reconciliation of the general ledger and trial balance, along with other reports needed by Hospital Board and governing body of the Practice Plan. The individual acts as a liaison between the clinical services and financial services. Coordinates the monthly reconciliation of approximately $40 million annually in transactions. This requires working closely with the Accounts Receivable office in order to facilitate the reconciliation process of the revenue and working closely with the Financial Services office in order to facilitate the reconciliation process of the expenses. Compiles information by exporting reports from the hospital information system, the financial information system, and Microsoft Access databases.

Analyzes financial reports for the Hospital Board and Practice Plan governing board. Identifies, reconciles, and explains variations. Develops working papers and/or assists with special projects and compiles financial statements as needed by financial services, the Hospital Board and Practice Plan governing board. Recommends changes to existing accounting procedures and assists in development of new procedures. Works with the university and external auditors to develop the annual financial statements, MD&A, and tax return. Compiles and request/prepare special payments for residents, clinicians, and hospital revenue.

- Coordinates the monthly reconciliation of approximately $50 million annually in transactions. Responsible for writing of journal entries (monthly, quarterly and yearly) and the safeguarding of all transaction records and support. Requires meeting monthly closeout deadlines and reconciliation of the general ledger, trial balance, and financial statements along with the monthly reports needed by Hospital Board and the quarterly report needed by the governing body of the Practice Plan. Responsible for creating monthly Income Statements used by the Hospital Services to monitor their individual budgets.

- Reviews the end of day reports. Reconciles all payments taken daily and monitors the Practice Plan bank account. Responsible for hospital internal controls. Recommends changes to existing accounting procedures and assists in development of new procedures and policies. The individual acts as a liaison between clinical services and financial services. Maintains up to date policies and procedures on SharePoint. Trains all CSRs on their financial responsibilities.

- Works with the university and external auditors to develop the annual financial statements, the MD&A, and tax return. Organizes the yearly preliminary audit and final audit. Provides auditors with reports, and answers questions as needed. Analyzes financial reports, identifies trends and cycles and explains variations. Also assists with the biannual privacy audit.

- Responsible for corporation requirements associated with the Practice Plan, including, but not limited to renewing SAM, tax exemption status, corporation registration with the state, fictitious name with the state, sending any requested W-9 or vendor forms, and preparing the annual Unclaimed Property report. In addition, individual works with client services to maintain PCI compliance (risk assessments, regular updates of policies and procedures, obtaining AOC from third parties, etc.)

- Clear internal accounts entered into the hospital information system and create new ones as necessary. Compiles information by exporting reports from the hospital information system, the financial information system, and Microsoft Access databases. Assists with special projects for the hospital (credit card machines, Xpress Pay, etc.).

- Prepares special payments for residents, clinicians, donations, and hospital revenue. Manages outside contracts for resident salaries. Create invoices, collect payments, and updates contracts as necessary for salary and fringe changes for resident salaries.

– Assists with preparation of the $50 million annual budget.

Expected Salary:

$75,000 - $85,000

Preferred

- Knowledge of accrual methods.
- Knowledge of office procedures and practices.
- Knowledge of accounting principles and practices.
- Proficient experience in Microsoft Access, Excel, and Word.
- Ability to reconcile internal accounting records to official university documents.
- Ability to write macros in Access, Excel, and Word.
- Ability to use computerized accounting system.
- Ability to prepare computerized spreadsheets for reporting purposes.
- Ability to collect, analyze and interpret accounting data.
- Ability to plan, organize and coordinate work assignments.
- Ability to work independently and as part of a team.
- Ability to communicate verbally and in writing.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No