Godfrey - Too Crib Attendant

Tool Crib and CMMS Support Attendant

Maintenance

Plant 14, Elkhart, Indiana

Reports To: Maintenance Manager

Position Summary

The Tool Crib and CMMS Support Attendant supports Maintenance operations by maintaining accountability for tools, batteries, repair parts, and other maintenance assets. This position also provides administrative support for the UpKeep computerized maintenance management system, including entering asset information, maintaining parts records, and assisting with the conversion of maintenance requests into work orders.

The position serves as a central point of support between maintenance technicians, Maintenance leadership, Purchasing, vendors, and other plant personnel. The primary objective is to improve tool accountability, parts availability, inventory accuracy, CMMS data quality, and technician productivity.

Essential Duties and Responsibilities

Tool and Battery Asset Control

• Engrave company identification numbers or assigned asset numbers on designated hand tools, power tools, batteries, chargers, and maintenance equipment.
• Apply asset tags to tools, batteries, and other designated items.
• Record applicable asset information, including manufacturer, model, serial number, description, tracking number, assigned location, and status.
• Maintain accurate tool and battery inventory records.
• Support the issuance, return, transfer, replacement, and retirement of tools.
• Identify and report missing, damaged, obsolete, duplicated, or untagged tools.
• Perform periodic physical audits and compare the results with tool and asset records.
• Assist with investigating and correcting inventory discrepancies.

CMMS Asset Administration

• Assist Maintenance leadership with adding major plant equipment and other designated assets to UpKeep.
• Enter and maintain asset information, including:
• Asset name and identification number
• Equipment description
• Plant location
• Manufacturer
• Model number
• Serial number
• Equipment category
• Parent and child asset relationships, when applicable
• Maintain consistent asset names, descriptions, categories, and identification standards.
• Assist with correcting incomplete, inaccurate, duplicated, or outdated asset records.
• Attach available equipment documentation, photographs, manuals, or other approved information to the appropriate asset records when directed.
• Coordinate with technicians and Maintenance leadership to verify asset information before finalizing records.

Maintenance Request and Work Order Support

• Monitor incoming maintenance requests in UpKeep.
• Review requests for basic completeness, including the equipment or location, problem description, requester information, and supporting details.
• Assist with converting appropriate maintenance requests into work orders.
• Assign the correct asset, location, and available supporting information to work orders.
• Return or route incomplete and unclear requests to the appropriate person for clarification.
• Escalate requests involving safety concerns, production interruptions, or potentially critical equipment to Maintenance leadership.
• Provide routine CMMS administrative assistance to technicians.
• Support accurate work-order documentation without making independent decisions concerning work priority, technician assignment, or maintenance scheduling.

Parts Ordering and Order Tracking

• Order approved maintenance parts and supplies requested by technicians or Maintenance leadership.
• Confirm part descriptions, manufacturer information, part numbers, quantities, and equipment applications before submitting orders.
• Obtain vendor information, availability, lead times, and pricing when requested.
• Track open orders and communicate order status, backorders, substitutions, and delivery concerns to the appropriate technician or supervisor.
• Assist with receiving and verifying delivered maintenance parts.
• Match received items to the applicable purchase request, work order, technician, asset, or crib location.
• Report shortages, damage, incorrect items, or shipping discrepancies.
• Maintain supporting order information in accordance with departmental procedures.

Parts and Inventory Administration in UpKeep

• Add approved maintenance parts and supplies to UpKeep.
• Maintain accurate parts information, including:
• Standardized part description
• Manufacturer
• Manufacturer part number
• Supplier
• Supplier part number
• Unit of measure
• Bin or storage location
• Current quantity
• Reorder point or minimum quantity
• Reorder quantity
• Lead time, when available
• Associated equipment or assets
• Identify frequently used parts that should be considered for regular crib inventory.
• Recommend potential stock additions and reorder levels to Maintenance leadership based on usage, availability, lead time, and operational need.
• Assist with identifying duplicate, obsolete, slow-moving, or incorrectly listed parts.
• Help ensure that parts issued for maintenance work are recorded against the appropriate work order or inventory record.
• Support periodic cycle counts and physical inventory activities.
• Correct approved inventory discrepancies and report unresolved differences.

Tool Crib Operations

• Maintain a clean, organized, safe, and clearly labeled tool crib.
• Establish and maintain logical bin and storage locations.
• Issue tools, parts, batteries, and supplies to authorized personnel.
• Receive returned tools and inspect them for visible damage or missing components.
• Ensure that newly received stocked items are identified, labeled, recorded, and placed in the correct storage location.
• Monitor stock levels and report shortages before they create maintenance delays.
• Separate damaged, obsolete, excess, or nonconforming material for review.
• Maintain appropriate security and access control within the tool crib.
• Follow applicable plant safety, housekeeping, inventory, purchasing, and material-handling requirements.

Communication and Coordination

• Communicate regularly with maintenance technicians regarding parts needs, special orders, tool availability, and order status.
• Work with Maintenance leadership to improve tool, asset, inventory, and CMMS records.
• Coordinate with Purchasing and approved vendors regarding maintenance-related orders.
• Communicate inventory shortages, long lead-time items, recurring part needs, and asset-data issues.
• Provide clear handoffs for open orders, unresolved requests, and inventory discrepancies.
• Maintain professional and service-focused working relationships with plant personnel.

Requirements

Work inside without air conditioning and outside in all weather conditions

Work in hot and cold, dusty, greasy, and noisy environments

Able to stand and walk around all day

Stoping, kneeling, crouching, crawling and bending regularly

Must be able to lift and handle up to 100 pounds of material

Other Skills/Abilities

Ability to be cross trained

PPE Requirement

Safety glasses

Gloves

Electrical hazard suit

Welding helmet