Assistant Buyer - Purchasing

Job Description

Job Description

Position Description:
We are seeking a detail-oriented and highly organized Procurement & Accounts Payable Specialist to join the Business office team. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys bridging the gap between financial administration, operations, and purchasing. The successful candidate will play a pivotal role in managing the full lifecycle of accounts payable, procurement, and event management for the team, ensuring thorough record-keeping, and fostering strong relationships with vendors, operations, and finance.

Skills Required:
SAP HANA, SAP S4 HANA, SAP ERP, Purchasing, Accounts Payable, Accounts Receivable, Accounting

Job Responsibilities:

• Some of the key responsibilities include overseeing event program logistics from start to finish, coordinating with the Communications team, handling budget creation, and approvals, managing vendor billing, and maintaining accurate input into our Meeting and Event system.
• The role also involves managing invoices, tracking payments, overseeing budgets for financial compliance, and performing monthly corporate and department credit card reconciliation.
• You'll be responsible for payment processing through a variety of methods, supporting month-end close activities, and actively reconciling invoices to swiftly resolve any billing, shipping, or receiving discrepancies.
• Collaboration is key, as you'll interact with OEM buyers for support and vendors to resolve issues or obtain vital information.
  Onboarding new vendors in Ariba or IERP, managing critical documents like scopes, SOWs, and W-9 forms for check requests, and executing the full purchase order process for the
• OEM Communications group are essential parts of the role.

Experience Required:

• The ideal candidate will have 1-3 years of proficiency and experience in SAP IERP & ARIBA, specifically within the PO, AP, and Work Order modules.
• Advanced skills in Adobe Suite and Microsoft Office are highly valued.
• Candidates with a background in Automotive or Manufacturing, especially in dynamic environments, will stand out.
• Core competencies we're seeking include meticulous attention to detail, organizational excellence for managing complex filing systems, strong interpersonal and customer service skills, and a focus on back-office operations supporting purchasing activities rather than acting as a buyer.
• Only those with prior experience in accounts receivable, accounts payable, or payment management will be considered.

Education Required:
Associate Degree