Senior Coordinator, Member Relations and Award Administration

Senior Coordinator, Member Relations and Award Administration

The Senior Coordinator, Member Relations and Award Administration will provide exceptional administrative and logistical support to the Associate Director, Member Relations and Awards Administration. This role will support key areas of the International Feature Film category and the International Feature Film Executive Committee. The Senior Coordinator will work collaboratively within an internationally focused team alongside the Awards Administration team. Additional responsibilities include logistical support for meetings, note-taking, data entry, event support, and various special projects. The ideal candidate is highly organized, proactive, and able to anticipate the needs of the role. They bring strong communication skills, technological proficiency, and a willingness to offer feedback and innovative ideas to improve workflows and team efficiency.

Essential Functions of the Job:

• Primary support to International Member Relations and Awards Administration team.
• Assist with the submissions process for the International Feature Film Category.
• Assist with answering heavy phones and email accounts.
• Provide administrative support, including scheduling and preparing material for the International Feature Film category, the International Feature Film Executive Committee and the Writers and Directors Branches.
• Create, deliver, and present detailed reports to leadership and wide groups.
• Provide logistical support, including Branch Executive Committee meetings, Executive Committee meetings, Task Force meetings, screenings, public events, check-in for events such as the Oscars, Governors Awards, Nominees Luncheon, and New Member Reception.
• Create, collect, and maintain data, demographics, records, and documents pertaining to various branches and award categories.
• Facilitate the delivery of required materials for film submissions in the International Feature Film Category.
• Support the awards administration process and special projects.
• Assist in compiling materials for the Membership Review process.
• Review, proofread, and edit a variety of documents for accuracy, proper formatting, and spelling to ensure consistent output.
• Other duties and special projects related as assigned by the Vice President and Associate Director.
• Communicate with large groups, including filmmakers, studio representatives, and government officials, on behalf of the Awards Administration team.
• Research as needed.

Required Competencies Education:

• High school diploma or equivalent (GED)

Experience:

• 2-3 years of administrative experience (film or entertainment industry preferred)

Technical Skills:

• Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with relational databases (e.g., CRM, Airtable, or similar)

Soft Skills & Abilities:

• Ability to work with discretion and professionalism with high-level executives, VIPs, Board of Governors, Academy Members, and the public
• Ability to handle confidential and sensitive information with discretion
• Highly professional verbal and written communication skills with strong attention to detail and accuracy
• Strong customer service experience, including answering high-volume phones and managing shared email accounts
• Ability to work cooperatively with Academy members, colleagues, cross-departmental teams, and outside companies
• Ability to work and meet deadlines under pressure and change tasks as needed
• Commitment to diversity, equity, accessibility, and inclusion (DEAI)

Availability:

• Availability to work nights and weekends (sometimes on short notice)

Physical Requirements:

• Ability to stand and walk for event support (up to 4 hours per event)
• Ability to travel locally between Academy buildings and venues as needed

Logistical:

• Must have reliable transportation to/from 8949 Wilshire, Los Angeles

Preferred Qualifications:

• A bachelor's degree preferred.
• Prior experience with coordinating film submissions systems preferred.
• Experience with CRM and Airtable desired.
• Interest and knowledge in International Cinema preferred.
• Ability to read, write, and speak in multiple languages preferred.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture. Hybrid Requirement: All Academy positions require a minimum of 2 days per week of in-person work at an Academy Location. Exceptions: Positions requiring daily in-person presence (ex., Front-line staff, staff who need to deal with materials on-site, etc.) and medical and religious accommodations approved by the Office of People & Culture.

Benefits:

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off, including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage