Project Buyer

Buyer

We are seeking an organized and detail-oriented Buyer with a proven track record to manage procurement processes, vendor relationships, and resource allocation to support organizational objectives. The ideal candidate will leverage their 2-5 years of experience in project coordination, supplier management, and contract administration to source high-quality goods and services, negotiate favorable terms, and ensure delivery timely and within budget. This role requires strong communication, analytical, and problem-solving skills to align purchasing strategies with business goals.

Key skills and Qualifications

• Sourcing and Procurement: Identify and evaluate suppliers to source materials and services, ensuring compliance with quality standards, project specifications and legal requirements. Negotiate contracts to secure cost-effective pricing and delivery terms. Work with PMs, PM Coordinators and engineering team to assist with quote requests during the bidding and estimating process. Work with existing suppliers to standardize and optimize pricing to be consistent with market trends related to material and labor cost changes.
• Internal & External Expediting: Work with project management team (project managers and project coordinators) to proactively monitor and track purchase orders to ensure on time delivery of equipment to projects and facilities. Coordinate with suppliers and internal stakeholders to resolve delays, bottlenecks, or disruptions in the supply chain. Maintain accurate and up-to-date delivery schedules at all times.
• Vendor Management: Setup new suppliers. In coordination with project management team, build and maintain strong relationships with suppliers and contractors; monitor performance, and address issues related to quality, delivery, or pricing.
• Contract and Documentation Management: Assist in Preparing, reviewing, and maintaining accurate procurement documentation, including purchase orders, contracts, and purchasing reports. Ensure compliance with company policies and industry regulations.
• Stakeholder Collaboration: Serve as a point of contact for internal teams (e.g., project managers, finance accounting, and operations) and external vendors to ensure seamless communication and alignment on project goals as it relates to procurement.
• Cost Control and Reporting: Reconcile accounts, prepare budget reports, and track purchasing metrics to achieve cost savings while maintaining quality. Use procurement software to streamline workflows and monitor spending.
• Process Optimization: Leverage proficiency in project management tools and ERP software to organize procurement data, track progress, and improve efficiency. Utilize AI tools to automate on-going spend analysis and reporting.
• Risk Management: Identify potential supply chain risks and implement solutions to ensure uninterrupted project delivery.

Qualifications

• 2-5 years of experience in procurement focused roles with a focus on purchasing, expediting, and supplier management.
• Proven expertise in sourcing materials and coordinating with suppliers
• Experience managing contracts, financial reconciliations, and project documentation, ensuring compliance with specifications and standards.

Additional Information

• Exceptional organizational and multitasking abilities, with a keen eye for detail.
• Strong negotiation and communication skills to manage vendor relationships and stakeholder expectations.
• Proficiency in ERP systems (IFS), and project management software (e.g., Microsoft Project, Procore) and tools like Bluebeam for reviewing product requirements.
• Analytical mindset for cost analysis, market research, and risk assessment.
• Problem-solving skills to address supply chain challenges and ensure project success.
• Certifications: Certifications such as Certified Professional in Supply Management (CPSM) or similar are a plus.
• Industry Knowledge: Familiarity with construction, manufacturing, or retail industries preferred, with experience in material sourcing and project closeout processes.

Key Competencies:

• Proactive decision-making and problem-solving.
• Relationship-building with vendors, clients, and internal teams.
• Time management and prioritization under tight deadlines.
• Ethical conduct and adherence to compliance standards.

Work Environment:

• 2026 – In office, Tuesday-Thursday.
• Office-based but may request for occasional travel to meet suppliers or visit project sites.
• Collaborative role requiring interaction with cross-functional teams and external partners

How to Apply

Candidates must apply through our website, or by sending resumes to View email address on click.appcast.io.

Equal Opportunity Employer/Disability/Veterans. Applicant will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.