Administrative Judicial Legal Assistant

Job Description and Duties

Do you have a high degree of initiative and enjoy working with others in a team setting? Are you able to communicate effectively and tactfully with the public? Can you type at a speed of 45 words per minute? If you answered yes to all the questions, this Senior Legal Typist (SLT) position with the Division of Workers’ Compensation (DWC) may be for you. The SLT works under the supervision of the Legal Support Supervisor I and the Presiding Workers’ Compensation Judge.

DWC within the Department of Industrial Relations (DIR) is responsible for the administration of workers' compensation claims and provides services to assist in resolving disputes with claims for workers' compensation benefits. DWC is seeking an individual who is interested in performing meaningful secretarial work and collaborating closely with the Legal Support Supervisor I (LSSI) to manage case assignments. The SLT prepares and serves orders, decisions and correspondence and provides secretarial and clerical support to the Workers' Compensation Judge (WCJ) assigned. Additionally, the SLT works within the Electronic Adjudication Management System (EAMS) to manage their tasks, process incoming and outgoing documents and manage the judge's calendar.

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3.

To be considered for this Senior Legal Typist job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:

You will find additional information about the job in the .

Working Conditions

This position is located at: 
464 W. Fourth Street, Suite 239
San Bernardino, CA 92401

The San Bernardino office is easily accessible from the 215, 210 and 10 freeways and close to the historic Molly's Cafe, Inland Center Mall, Starbucks, Panda Express and In and Out restaurants. Telework is available two days per week and parking is $15.00 per month. The SLT works 40 hours per week in a smoke-free office under LED lighting, controlled temperature, quiet to moderate noise levels; equipped with cubicles, computer, and other office equipment. The SLT is required to attend meetings in designated conference rooms and be willing to travel for off-site trainings, work in a team environment and independently.

Special Requirements

Proficient with Microsoft Office products including, Word, Excel, Outlook and Power Point. Typing Certificate of 45 words per minute, ability to read and write English at a level required for successful job performance, establish and maintain effective working relationships, communicate effectively, follow directions, analyze situations and take effective action using good judgment in decision making, manage time and resources effectively and be responsive to management needs.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of spelling, grammar, punctuation, business English usage and correspondence.
• Knowledge of technical legal terms and various legal forms and documents and their processing.
• Knowledge of modern office methods, supplies, and equipment.
• Excellent interpreting skills to accurately interpret written material and numerical data.
• Excellent writing skills to edit written material.
• Excellent communication skills, verbal and written, to ensure quality customer service and to communicate with other staff and those contacted in the work place.
• Excellent organizational skills to prioritize work assignments or projects.
• Proficient computer skills (Microsoft Word and Excel, Outlook).
• Ability to type at a speed of 45 words per minute.
• Ability to read and write English at a level required for successful job performance.
• Ability to establish and maintain effective working relationships.
• Ability to prepare correspondence independently.
• Ability to perform difficult legal clerical work including the ability to process a large variety of legal documents, spell correctly, use good English, and make arithmetic computations.
• Ability to transcribe accurately difficult dictation involving a variety of legal terms from a dictating machine. 
• Ability to communicate effectively and follow directions.
• Ability to analyze situations accurately and take effective action.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

There are many benefits to joining the DIR team! The State of California has a generous benefits package that includes medical coverage, CalPERS pension upon retirement, two weeks paid vacation per year, two weeks paid sick leave per year, two paid Professional Development Days, one paid Personal Holiday, pre-tax parking fee program and monthly transportation reimbursement.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at View phone number on us.fitly.work.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.