Corporate Executive/Legal Assistant

Overview

A well-established law firm is seeking a highly organized and proactive Corporate / Executive Legal Assistant to support senior attorneys and executive leadership. This role is ideal for a professional who thrives in a fast-paced legal environment and brings strong attention to detail, discretion, and a high level of service to both internal and external stakeholders.

This position follows a hybrid work model , combining remote flexibility with in-office collaboration.

Key Responsibilities

• Deliver comprehensive administrative and legal support to attorneys across corporate, healthcare, and M&A practice areas
• Draft, revise, and proofread a variety of legal documents, including corporate agreements, correspondence, and transactional materials
• Oversee document workflows, including filing, organization within document management systems (e.g., iManage), routing for signatures, and distribution of finalized materials
• Prepare and circulate signature packets, coordinating execution through electronic signature platforms such as DocuSign, Adobe Sign, SimplyAgree, and email
• Assemble fully executed transaction documents in PDF format, ensuring accurate inclusion of signature pages, exhibits, and schedules
• Coordinate closing logistics and provide project support for corporate and M&A transactions
• Maintain and update transaction records and legal files in both digital and physical formats, ensuring proper organization and accessibility
• Manage the distribution and tracking of executed documents to confirm timely delivery and completion
• Review and process billing materials, including invoices, correspondence, and expense reimbursements
• Initiate new client matters, including preparing intake documentation and coordinating conflict checks
• Draft engagement letters and assist with onboarding documentation for new clients
• Manage attorney calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials and agendas
• Handle incoming communications, screen calls, and relay messages on behalf of supported attorneys
• Contribute to special projects and provide support during high-volume periods
• Offer backup assistance to the broader legal support team as needed

Qualifications

• 5+ years of experience as a legal assistant, preferably within corporate, healthcare, or M&A practice areas
• Prior experience supporting senior attorneys, executives, or partners in a law firm environment
• Strong knowledge of legal terminology, document preparation, and transactional processes
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• High level of attention to detail and commitment to accuracy
• Proficiency in Microsoft Office Suite and legal document management systems (e.g., iManage)
• Experience with electronic signature platforms (DocuSign, Adobe Sign, etc.) strongly preferred

Work Environment

• Hybrid schedule (combination of remote and in-office work)
• Professional, collaborative law firm setting
• Exposure to high-level corporate and transactional legal work

Compensation

• Salary range: $80,000 - $95,000 per year , based on experience and qualifications
• Competitive benefits package may include medical, dental, vision, paid time off, and retirement plans

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.