Payroll Specialist

Position: Payroll Specialist

Job Type: 40 hours per week, Full-Time

Location: Hybrid in Bellevue, WA 98004 - Remote three days from home & In-Office two days per week

Starting Pay: $26-30 per hour DOE

Paid Time Off: 2 weeks vacation accrued, 1 week sick accrued, & 13 company-paid holidays

About Us

Ad-West Realty Services, Inc. is a professional, full-service property management company specializing in managing affordable housing apartment communities in the states of Washington, Oregon, and Nevada since 1986. We believe that all people deserve affordable, safe, and well cared for homes and strive to make positive differences in others’ lives.

Company Culture

• Small, people-oriented company
• Professional but casual, family atmosphere
• We strive to provide excellent and integrity-backed service for our clients, residents, colleagues, and all others we work with

What you will be doing:

In this role, you'll play a pivotal part in maintaining the efficiency and effectiveness of our payroll operations, contributing to the overall success of the company.

• Oversees and Processes Payroll: Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of semi-monthly payroll utilizing Rippling, cloud-based payroll software, including but not limited to:
• Timesheet collection, review, and submission
• Calculating the employer liability and distribution of related reports
• Processing ACH collection of employer liability expenses
• Maintaining financial records of the payroll entity in accounting software
• Payroll Comprehension: Understanding of payroll transactions including salaries, bonuses, benefits, garnishments, taxes, and other deductions
• Payroll Compliance: Ensures compliance with federal, state (including multi-state payroll), and local payroll wage and hour laws and best practices
• Quarterly & End-of-Year Payroll Forms: Generated via Rippling software, reviewing, correcting, and distributing forms including but not limited to 941s/940s/W2s/W3s/1095-Cs in a timely manner
• State Taxes: Reporting and payment of applicable state and local business taxes to the appropriate agencies
• Onboarding New Hires & Employee Changes: Ensuring onboarding processes are completed and the appropriate pay structure is set and tested; inputting changes to employees' pay, taxes, direct deposit, etc.
• Record Keeping: Maintains appropriate records of employee and payroll-related information while upholding high levels of confidentiality
• Verification of Employment: Receives requests, ensures appropriate authorization has been collected, and provides requested data without delay
• Training: Provides training for all new property managers to support their teams and ensure they have the tools to submit payroll efficiently
• Customer Service: Provides customer service by researching and resolving questions regarding the interpretation of payroll policies and procedures, calculation of pay, retroactive pay, vacation, garnishments, and other related matters; investigates payroll records and provides justification for calculations while maintaining strict confidentiality
• Managing Email Inbox: Monitors the shared HR inbox, responds to general HR inquiries, and routes requests to the appropriate individual for resolution while maintaining confidentiality
• Mail Distribution & Record Keeping: Scans and digitally files incoming physical mail, responds to appropriate HR inquiries, and distributes mail to the correct recipient in a timely manner
• Assistance in Special Projects: Provides direct support to leadership in executing special projects, demonstrating flexibility and a collaborative spirit across diverse tasks

What we look for:

• Positive Attitude: Bringing a positive, can-do attitude to the workplace, consistently striving for excellence
• Continuous Improvement: An ongoing commitment to personal and professional growth
• Computer Literacy: Proficiency in Office 365, particularly Microsoft Word and Excel
• Accurate Data Entry Skills: Exceptional attention to detail, ensuring accuracy
• Critical Thinking Skills: The ability to thoughtfully approach problems in a logical manner
• Robust Problem-Solving Abilities: Adeptness in identifying issues and devising practical solutions
• Multitasking: Ability to handle multiple tasks in a high-pressure environment while meeting deadlines
• Effective Communication: Proficient in conveying information clearly in both written and verbal forms
• Teamwork Value: Recognizing and embracing the importance of collaboration and team cohesion

Skills:

• Proficiency in processing payroll for employees, including calculating wages, deductions, and benefits
• Understanding of tax laws and regulations
• Attention to detail with problem-solving skills
• Maintaining strict confidentiality of employee and company information
• Strong verbal and written communication skills
• Capability to meet deadlines consistently
• Mathematical proficiency
• Providing support and answering payroll-related queries

Requirements:

• 2 years+ of experience in a payroll-related role
• A high school diploma or equivalent
• Proficiency in Microsoft Office
• Knowledge of Labor Laws
• Maintaining a high level of accuracy while using analytical skills
• Strong organizational skills to manage multiple tasks and deadlines efficiently
• Ability to work effectively as part of team

Benefits

• Health Insurance (Medical, Dental, Vision, Life, Vol. Life, FSA, & EAP)
• 401(k) with company match up to 4%
• Hybrid Work Schedule- Remote three days from home & In-Office two days per week
• Two weeks vacation accrued
• One week sick time accrued
• 13 company paid holidays per calendar year