Executive Assistant

Posting Details Position/Classification Title: Executive Assistant Classification Type: SHRA Position required to work during emergencies: No Minimum Experience/Education High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Years Experience, Skills, Training, Education ​Bachelor's degree and prior program/project administration or office management experience; or high school diploma or equivalent and five years of progressively responsible administrative or secretarial/clerical experience; or completion of a two-year business administration/management program or secretarial science program and three years of progressively responsible administrative/management/secretarial experience. Excellent analytical and decision making skills, organizational and communication (verbal and written) skills, and willingness to learn and work as a team member. Ability to exercise independent judgment and exhibit maturity, show sensitivity to confidential functions of the Office, retain confidentiality, multi‑task, take initiative, organize, and evaluate and process data. Proficient in Excel database and functions; Microsoft Word (or other word processing software); PowerPoint, email and Internet‑related research navigation. Knowledge of College, University and State policies and procedures, mission of the College in relation to administering its objectives. Position Overview This position will have primary responsibility for the daily administrative support functions for the Dean of the College of Arts, Humanities and Social Sciences (CAHSS). The position also serves in the role of Office Manager for the Dean’s Office staff personnel, as well as the SHRA liaison/contact for the College of Arts, Humanities and Social Sciences’ staff personnel. The position entails the key functional competencies required for the executive assistant role and exhibits the behavioral competencies that best support the administrative objectives/needs of the Dean of CAHSS. This position maintains constant contact with the administrative officers of the College (i.e., Dean, Associate Dean, Chairpersons) and college‑wide administrative support personnel regarding personnel/employment policy matters & concerns, and interacts daily with personnel throughout various administrative units of the University regarding effective implementation of the Dean’s Office mission/objectives. Primary Function of Organizational Unit The primary purpose of the College of Arts, Humanities and Social Sciences (CAHSS) is to attract and educate students, and to provide quality educational opportunities for those students in its varied departments. CAHSS will develop programming based upon and consistent with employment trends that capitalize on the elements of an arts, humanities and social sciences education as well as enhance the visibility of programs. In compliance with its overall mission to attract, educate and retain students, the Dean’s Office works to establish and implement initiatives that will expand the capabilities of the College in the areas of program and curriculum development, recruitment and retention, and corporate, government, private‑sector relations and funding. Work Hours 8:00 AM – 5:00 PM; Monday – Friday Remote/Hybrid Work Arrangement On‑site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on‑site) Key Responsibilities and Competencies Work Coordination/Planning Serves as the primary administrative support to the Dean of CAHSS. Interfaces daily with the Dean, Associate Deans and other administrative personnel, department/program heads, faculty and support staff of the College and University, and on a daily basis, assists in the implementation of the ideas/initiatives of the Dean regarding management of the visionary/structural processes of the College. Interacts with personnel both internal and external to the College/University and assists the Dean/Associate Deans in implementing the organizational strategies of the College, conveying the Dean’s Office objectives/priorities, and assisting CAHSS department personnel with implementation of these priorities. Coordinates the Dean’s appointment/meeting calendar and monitors last‑minute requests that could affect the schedule. Reviews paperwork submitted by the CAHSS Dean’s Office/department administrators and faculty for accuracy and University compliance. Serves as liaison for the College’s SHRA personnel regarding Human Resources requirements/procedures. Maintains interaction with the College’s chairpersons/program directors to ensure accurate interpretation and implementation of Human Resource policies and procedures, and assists the College’s department administrators with writing, finalizing and submitting work/job descriptions for the College’s SHRA administrative staff, and with appropriate advertisement/hiring paperwork. Relays information and hands‑on assistance to the College’s administration and SHRA personnel regarding Career‑Band assessment/evaluation processes and procedures. Coordinates or conducts information workshops/training (e.g., Career‑Band assessment, Banner Student & Permanent Employee Payroll, AGGIE MART Purchasing System) for the College’s administrative/staff/student personnel as needed. Participates in strategic long‑range planning goals/objectives of the College, especially concerning HR/SPA staff initiatives/implementations. Assists the Dean/Associate Deans with material & data collection, document preparation, fact‑finding, etc., regarding strategic initiatives. Interacts with various administrative/faculty personnel within the University as well as business/agency personnel external to the University, potential vendors, students/parents, etc. Oversees coordination and placement of student hires in the College via the Federal Work Study Program, and processes associated paperwork. Drafts/submits letters of recommendation, application materials, etc., on behalf of the Dean’s Office for students applying for scholarships, fellowships, graduate school or employment. Serves as the College’s primary point of contact for the flow of information regarding Banner Student Payroll and Banner Payroll procedures and leave/time submittal, ensuring consistency in the dissemination of information to the College’s administrative personnel regarding SHRA policies and procedures. Carries out office managerial duties for the CAHSS Dean’s Office, maintaining flow of work and information among the Dean’s staff, coordinating staff employment processes, assessing work experience and skill sets, work schedules, task requirements, and ensuring timely completion of assignments. Also responsible for professional/career development initiatives (workshops, mini‑retreats, etc.) for CAHSS SHRA staff, overseeing departmental needs and requisite assignments of temporary employees, and acquiring required skills and training. Analyzes situations based on knowledge of the College and its activity, culture, and administrative/academic priorities, and works closely with the Dean’s Office administration to determine best course of problem resolution. Written Communication Assists the Dean and CAHSS Administrators with the generation of necessary reports and documents required by various administrative and academic divisions/departments/offices/agencies that interface with the Office of the Dean/CAHSS. Drafts correspondence on behalf of the Dean (e.g., inquiry responses, support letters, promotion/tenure/reappointment letters) and assists with drafting/editing/proofreading various reports/proposals prepared by the Office of the Dean and CAHSS. Drafts SHRA position descriptions as needed for the College’s academic units. Assists with CAHSS document editing to ensure accuracy of information, style/formatting, English grammatical and structural rules/guidelines. Also assists other University personnel with review, writing and editing of various documents (e.g., accreditation reports, CAHSS “Points of Pride” informational/recruitment brochure, College of Health and Human Sciences documents/correspondence). Prepares publications, fliers, and presentation materials for CAHSS programs, workshops, staff development/training workshops/meetings. Information/Records Administration Maintains electronic and hard‑copy records of confidential paperwork, correspondence, etc., related to the Dean’s Office or ensures that appropriate documentation is recorded in the Office by the appropriate personnel. Generates information databases/spreadsheets as needed. Possesses knowledge of and ability to use University‑approved data management systems (e.g., Banner Finance, Banner Payroll, AGGIE MART), and other related vehicles such as the NC A&T Factbook, UNC‑GA data, the Internet, etc., to compile reports/documents. Coordinates EHRA employment/payroll processes for CAHSS, including constant contact with CAHSS department chairs/directors, administrative support staff, EHRA Salary & Budget personnel, and detailed review of faculty paperwork to ensure CAHSS compliance with University/State EHRA employment guidelines. Budgeting Serves in an intensive oversight/authorization role regarding the CAHSS Dean’s Office funds/accounts and works closely with other CAHSS administrators and budget personnel to monitor correct/allowable expenditures and strategic utilization of funds. Monitors the daily budget processes for the Dean’s Office, advises the Dean’s Office administration/support staff of potential budgetary/funding impacts, and suggests strategies regarding funding allocation and expenditure priorities. Assists with the generation of electronic purchase requisitions, budget revisions, etc., and has assisted with daily budgetary/paperwork processing responsibility for various departments and University academic units (e.g., CHHS). Program Knowledge Possesses knowledge of and skillfully operates/manipulates required office equipment (computer, scanner, copier, fax machine, typewriter, etc.), associated software programs (Excel, Word, PowerPoint, etc.) and information technology (audio/visual equipment, teleconferencing equipment). Demonstrates daily in‑depth knowledge, ability and intuition regarding the executive assistant job functions, and a historical understanding of the guidelines, policies and procedures essential to ensure CAHSS reliability and compliance as mandated by the University/UNC System/State. Assists with administrative and advancement strategies and processes for CAHSS, working closely with the Dean’s Office Advancement/Development personnel to determine student scholarship awarding/opportunities, donor/advisory board interactions, and CAHSS advancement/development implementation. Position Information Title: Executive Assistant Competency Level: Journey Position Number: 002325 Recruitment Range: $55,026 – $62,037 FLSA Status: Exempt Appointment Type: Permanent – Full‑time FTE: 40 hours/week, 12 months Organizational Division: Dean’s Office – College of Arts, Humanities, and Social Sciences Organizational Location: College of Arts, Humanities, and Social Sciences Posting Detail Information Posting Number: SHRA3231 Open Date: 07/01/2026 Close Date: 07/09/2026 Special Instructions to Applicant You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form or Certificate of Release or Discharge from Active Duty with the application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E‑Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Aff...ynthia? [Note: truncated to comply with character limits] ...public, state students continue to benefit from the student loan programs and retention training, community events, and support staff that do .. Employee Benefits Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Aetna – State Health Benefits of North Carolina NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans – 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount and more Remote or Hybrid Work Arrangement Eligibility North Carolina A&T employees are generally required to reside in North Carolina within a 2‑hour commuting distance of their assigned duty station. #J-18808-Ljbffr