Part-Time House Manager & Family Assistant

Job Title: House Manager & Family Assistant

Location: Los Altos, CA 94024

Employment Type: Part-Time | 15-20 hours per week

Schedule:

• Flexible schedule, 2-3 days per week (Monday - Sunday)
• Core availability between 10:00 AM and 4:00 PM, with flexibility for evenings, weekends, and overnights as needed.

Compensation: $45.00 per hour

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Reliable transportation, including the ability to travel to the Pacific Grove area as needed
• Comfortable working with dogs
• CPR and First Aid certified, or willing to obtain certification prior to start

About Our Family

We're a fun-loving, creative family based in the heart of Los Altos. Our household runs with a lot of heart and a healthy dose of organized chaos. We have two energetic boys (ages: 5 & 8) who are full of personality. We also have a cherished senior standard poodle who is wonderful with people and is a beloved part of our family.

We believe in letting kids be kids: active, curious, independent, and a little wild in the best possible way. We embrace a 'figure it out' approach to raising our boys, and we love people who can roll with that energy while still being the grounding, trustworthy adult in the room.

One parent is home managing the household day-to-day, including meals, school commutes, and general family logistics. The other teaches art several times a week through a local school program. We’re looking for a capable, proactive partner who can help us build better systems, manage multiple properties, support childcare, and generally make the home run more smoothly.

We love to travel as a family and do so frequently throughout the summer and during school breaks. We travel both domestically and internationally, and we're looking for someone who is flexible and, ideally, open to joining us on the road.

Who You Are / What We're Looking For

You are someone that prioritizes building and nurturing trusted relationships. Steady, thoughtful and capable of stepping into a busy household with maturity and confidence. You're the kind of person who walks into a room and immediately sees what needs to be done without being told. A natural self-starter, you’re deeply organized and genuinely enjoy creating systems that actually work. Whether it's a perfectly labeled closet, a tidy digital calendar, or a smooth handoff between vendors, you can handle it all with ease. With a project-manager for the home mindset, you're tech-savvy, comfortable with spreadsheets, and know how to research and compare options efficiently.

You bring enthusiasm and grounded energy with kids. You can get on the floor and play the floor is lava one minute and calmly hold a firm boundary the next. Experienced enough to know how to be the fun, trusted adult without losing your footing when two lively boys push limits. You have a great sense of humor, genuine warmth, and a natural ability to connect with kids while keeping things on track.

You're equally comfortable managing a to-do list as you are coordinating vendors, tackling an organizational overhaul, or handling a property check-in 90 minutes away. You’re the kind of person who can be trusted to hold the details, communicate clearly and follow through without needing constant oversight. Experience managing multiple properties or working in a high-functioning private household is a strong plus.

Key Responsibilities

Household Organization & Maintenance

• Create and maintain organizational systems throughout the home
• Daily resets and preparing the home ahead of cleaner visits
• Light tidying including dishes, surfaces, and sweeping/vacuuming high-traffic areas
• Research and source storage solutions, organizational products, and household systems
• Prepare and coordinate donation drop-offs

Family Support

• Provide backup childcare for date nights and occasional overnights
• School pickups as needed
• Connect with the kids on their level: active, playful, and able to gamify tasks while maintaining clear expectations

Estate-Level Oversight & Property Management

• Manage and coordinate across multiple properties: main home in Los Altos, vacation home in Pacific Grove, rental property in Menlo Park, and a family member's home in Mountain View
• Conduct regular check-ins at the Pacific Grove vacation home, assisting with significant organizational and deep cleaning
• Possible overnight stays at the Pacific Grove property during vendor coordination or cleaning projects
• Coordinate donation project for the Pacific Grove property (large volume of items)

Vendor & Property Oversight

• Oversee cleaners, contractors, and landscapers across properties
• Research, coordinate, and gather quotes for repair and maintenance projects (exterior painting, outdoor maintenance, etc.)
• Manage outdoor spaces at the primary home (tidying, toy pickup, general readiness)

Deep Cleaning & Special Projects

• Occasional deep cleans of the home (fridge, oven, baseboards, etc)
• Regular refreshes of high-traffic spaces (garage, mudroom, entryway)
• Organizational overhaul projects for toys, gear, closets, and storage areas

Vehicle Upkeep

• Schedule maintenance and track registration and insurance for family vehicles (5 total)
• Fueling, cleaning, and organizing family vehicles as needed

Laundry & Linens

• Wash, fold, and organize laundry
• Maintain tidy and well-stocked laundry areas
• Ironing, steaming, and special garment care as needed

Inventory & Errands

• Returns, dry cleaning, and gift shopping as needed

Meal Support

• Prepare healthy snacks or meals for the children when providing childcare
• Kitchen clean-up and light maintenance

Pet Care

• Dog walking for the family's standard poodle as needed
• Dog sitting and house sitting while the family travels

Administrative & Personal Assistant Support

• Calendar management and building a more organized household scheduling system
• Event and appointment coordination, including support for larger home gatherings
• Travel planning and logistics support; openness to joining the family on domestic and international trips as childcare as needed