Training Assistant

Learning Execution Partner (Training & Document Control Administrator)

Role Overview
We are seeking an organized, detail-oriented, and proactive Learning Execution Partner to provide dedicated administrative support across our learning and change request workflows. In this role, you will serve as a vital operational resource within our Learning & Development team, ensuring seamless day-to-day execution of learning administration, curriculum maintenance, training assignments, and document change request coordination for manufacturing, engineering, and quality operations.

This is an essential administrative role for a professional experienced in regulated, GMP-compliant environments. You will partner closely with process owners, quality assurance teams, and departmental stakeholders to track change requests, troubleshoot user accounts, run compliance reports, and support remediation activities driven by audits and organizational changes. If you possess strong technical administrative skills and hands-on experience with MasterControl, we want to hear from you.

Key Responsibilities
Document Change Request (DCR) Administration
• Workflow Coordination: Coordinate and manage end-to-end document change requests, ensuring timely routing, review, and approval across cross-functional teams.
• Collaboration & Tracking: Collaborate on learning assessments, follow up with process owners on pending items, and execute rigorous data entry and quality checks.
• Record Integrity: Maintain organized, audit-ready documentation and records of all administrative actions and workflow milestones.

Learning Management System (LMS) Administration
• Curriculum Maintenance: Assign targeted training curricula, manage job codes, maintain learning hierarchies, and support system configuration across multiple business areas (Operations, Engineering, Quality, and Supply Chain).
• Reporting & Troubleshooting: Generate compliance and training status reports; resolve user account inquiries and technical issues within the learning management platform.
• Audit & Remediation Support: Support continuous compliance and inspection-readiness activities by executing training remediation driven by audits, deviations, or organizational updates.

Qualifications & Requirements
Minimum Qualifications
• Education: Bachelor's degree in Business Administration, Education, Human Resources, Communications, or a related field (or equivalent practical work experience).
• Experience Baseline: Minimum of 2+ years of professional experience in learning administration, training coordination, or document control supporting multiple business functions.
• Technical Mastery:
oDirect, hands-on experience working in MasterControl (required).
oProficiency with Learning Management Systems (e.g., SAP SuccessFactors, Cornerstone, or equivalent platforms).
oStrong working knowledge of document management systems and Good Documentation Practices (GDP).
oHigh proficiency using Microsoft Office Suite (Excel, PowerPoint, Outlook, Teams).
• Core Competencies: Strong written and verbal communication skills; exceptional organizational skills with meticulous attention to detail; proven ability to manage multiple priorities and tight deadlines simultaneously.

Preferred Attributes
• Direct working experience within a GMP-compliant pharmaceutical, biotechnology, or medical device manufacturing environment.
• Familiarity with regulatory compliance and quality assurance training frameworks.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

(none specified)


AllSTEM Representative Contact Info

Account Executive:


Nichols


Branch Phone:


View phone number on click.appcast.io


Location:


Ontario, CA