CO - P4689 - Water Project Coordinator

Water Project Coordinator

The Project Coordinator supports the agency's strategic initiatives by organizing project activities, facilitating team coordination, clarifying expectations for team members and stakeholders, developing documents and materials needed to support project progress, tracking milestones, and ensuring timely communication across internal and external groups. Please note this position follows a hybrid work schedule to include both in-office and telework. Candidates must be able to work from the assigned work location in Virginia.

The primary responsibilities of this position will be:

• Assist in planning and launching new agency initiatives, including defining scope, key tasks, budget and timelines.
• Support change management activities including training, communication and implementation planning.
• Organize project teams and maintain clear documentation of roles, responsibilities, and expectations. Develop and maintain project schedules, timelines, and milestone trackers.
• Facilitate regular check-ins, team meetings, and working sessions; prepare agendas and capture action items.
• Monitor progress against goals and identify blockers risks and issues; elevate risks and issues to leadership when necessary.
• Prepare concise and accurate summaries, status reports, and briefing materials for managers and stakeholders.
• Maintain organized records of project decisions, documents, and reference materials. Support development of processes and tools that improve project coordination and operational efficiency. Assist with stakeholder engagement, including scheduling meetings, preparing materials, and documenting feedback.
• Ensure project activities comply with agency policies, timelines, and regulatory requirements.
• Provide direct project support such as developing technical materials, editing documents, preparing presentations, and assisting with other project-related deliverables as needed.
• Research and identify solutions to overcome project and/or process challenges.
• Perform additional tasks that support project and program success, as assigned, such developing and scoping Request for Proposal Developments

Strong understanding of basic project management principles. Ability to manage and track data, metrics and project deliverables. Familiarity with procurement processes, budget tracking and contract management. Experience organizing teams, schedules, or initiatives in a professional setting. Experience in maintaining organized records of project decisions, documents, and reference materials. Strong professional communication and writing skills. Experience in preparing power point, technical documents and summary documents. Ability to manage multiple tasks and deadlines with attention to detail. Experience facilitating meetings and coordinating with diverse stakeholders. Ability to communicate complex regulatory and technical information clearly and effectively. Ability to work independently on complex assignments. Proficiency with Microsoft tools (such as Outlook, Word, Excel, Teams, and PowerPoint) to support organization, collaboration, tracking, and presentation of project information, and ability to leverage digital collaboration and workflow tools to improve tracking, automation, and overall project efficiency. Knowledge of applicable agency programs, and/or reporting processes.

The Virginia Department of Environmental Quality (DEQ) is the primary environmental permitting agency in the Commonwealth of Virginia. It is responsible for administering laws and regulations related to air quality, water quality, water supply, renewable energy, and land protection. Through the dedication and work of over 800 employees across six regional offices and the Central Office in Richmond, DEQ issues permits, conducts monitoring and inspections, and enforces the law.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer