Deputy County Clerk- Recording Division Cashier

Job Title: County Clerk Records Clerk

Reporting directly to an assigned County Clerk Division Supervisor or Coordinator, responsible for performing specialized clerical work while under general supervision. Work involves processing files and documents, utilizing computer-driven data entry equipment to prepare and modify files, answering telephone calls, and assisting the public. Duties assigned to employees in this job title may vary according to division of workload and the needs of the County Clerk's office.

Provides direct customer service either in person or on the telephone

Collects payments for recording fees

Creates and maintains various reports related to assigned division

Creates and maintains forms, worksheets, and informational materials

Ensures comprehensive filing systems are maintained and up to date

Assists in planning and executing special projects and events

Assists with policy and procedure updates

Utilizes legal reference materials to perform research related to current laws and procedures

Copies, files, and audits invoices

Enters and verifies data within applicable databases and/or systems

Cross-trains with office staff in other areas to ensure continuity of departmental operations

Complies with departmental and county-wide policies and procedures

Attends all meetings and trainings, as required

Performs special duties as assigned

Records official documents provided by courts and attorneys and other related entities

Makes and produces certified copies of documents for public use; makes plain and certified copies when requested by customer

Records real estate documents and verifies signatures for accuracy

Provides customer service functions to walk-in filers, and assists public with use of public workstations

Collects processing fees and maintains balance of assigned cash drawer(s)

Opens, sorts, and processes mail

Reviews document to ensure they meet filing requirements and updates information as needed, such as mailing addresses

Performs data entry legal documents such as real estate/property documents (i.e., deeds of trust, affidavits, abstract of judgments, and tax liens)

Scans documents, reviews for clarity index and data integrity, and helps customers with photocopy of documents

Processes written requests for searches and files letters of request and responses

Notifies customers of account statuses, such as drawdown accounts

Reports directly to County Clerk Division Supervisor or Coordinator

Direct Reports No

Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

Position involves exerting up to twenty (20) pounds of force occasionally and up to ten (10) pounds of force frequently to move objects

Position involves operating a variety of machinery and equipment including computers, scanners, calculators, copiers, etc.

Work is primarily indoors in an air-conditioned environment

Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required

May be deemed essential personnel in the event of an emergency

Regular attendance is required

High School Diploma OR equivalent

One (1) year of clerical experience including cash handling and customer service

Working knowledge of Microsoft Office Suite

Valid Texas Driver's License

Associate degree in related field

Prior experience working in a legal capacity

Three (3) years of clerical experience including cash handling and customer service

Bilingual (Spanish)

Criminal background check: Yes

Motor Vehicle Record check: No

Drug screening: No

Physical exam: No

Psychological exam: No

Additional: N/A

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.