Temporary Dining Support Services Specialist - University Housing and Dining - Jester - (UTEMPS)

Temporary Dining Support Services Specialist - University Housing and Dining - Jester - (UTEMPS) Job Posting Title: Temporary Dining Support Services Specialist - University Housing and Dining - Jester - (UTEMPS) Hiring Department: UTemp Pool Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Non-Exempt from FLSA Earliest Start Date: Immediately Position Duration: Expected to Continue Until Dec 18, 2026 Location: UT MAIN CAMPUS Purpose Lead and coordinate logistics, communication, materials, and preparation for Dining Students. Responsibilities Dining Student Orientations – Lead and coordinate logistics, communication, materials, and preparation for Dining Student Orientations. Partner with on-site managers, administrators, and student leaders to create and manage orientation schedules, assign facilitators, and confirm logistics for each session. Personally facilitate orientations and location tours as needed to ensure consistency and engagement. Train dining employees and student leaders on-site in how to conduct orientations and deliver effective tours. Ensure all orientation locations are properly equipped with materials and supplies (e.g., bags, pens, forms) by working directly with managers and admins. Monitor and assess orientation quality by reviewing feedback, confirming attendance, and following up with site contacts. Collaborate with the Associate Director to maintain and update orientation content and materials; ensure content remains accurate, engaging, and accessible. Serve as the primary on-site point of contact for student new hires prior to orientation; answer questions in person, by phone, or via email. Assist in refreshing Student Orientation documents, such as student orientation information, facilitators guides, and student orientation checklists. Provide on-site support during Dining Student Orientations, including setup, facilitation assistance, attendance tracking, and follow-up. Dining Interviews – Serve as an active member of on-site interview panels for UHD Dining positions. Conduct candidate interviews, evaluate qualifications, and provide informed hiring recommendations to dining leadership. Collaborate with dining and unit leadership to maintain a consistent, and effective interview and selection process. Participate in Student Job Fairs. Administrative and Miscellaneous – Manage Dining Student Orientation tracking and metrics in UTLearn, including creating events, uploading rosters, rescheduling students for new orientation sessions, and monitoring orientation completion. Reserve meeting spaces and create calendar invitations for Dining Student Orientations. Provide general administrative support to ensure smooth coordination of Dining Student Orientations. Perform other duties as assigned. Required Qualifications High school graduation or GED. Three years of administrative/clerical experience. Proven ability to exercise independent judgment; ability to exercise discretion, tact and diplomacy, ability to respond effectively within assigned deadlines; and excellent analytical and technical skills. Advanced proficiency in Microsoft Office software, such as Outlook, Word, Excel, PowerPoint. Ability to work efficiently and flexibly in a fast-paced environment with minimal guidance. Excellent verbal and written communication skills with proven ability to effectively communicate with all levels of management and respond to staff, students tactfully, clearly and concisely. Outstanding organizational and time-management skills. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various situations. Preferred Qualifications Prior experience working with students within University Housing and Dining. Hourly Rate $22.00 Working Conditions Attire: Business Casual Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation Work Shift Hours per week - 40. The work hours are from 8 to 5. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. Clery Act Reporting The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. #J-18808-Ljbffr Phase2 Technology