Project Administrator

For over 75 years, L&L Painting Co., Inc. has been a leader in delivering high-quality painting, coating, and lead abatement services across the New York Tri-State area. Supporting commercial, residential, and major infrastructure projects, L&L is known for its expertise in handling diverse and complex projects. As a family-owned and proudly woman-owned WBENC-certified business, L&L is one of the largest painting contractors in the New York metropolitan area. The company owns and runs CMR Civil, LLC, L&L Stone & Tile, and L&L Flooring, LLC as well. Role Description This is a full-time, on-site Project Administrator role based on site in New London, CT. The Site Administrator supports the day-to-day operations of L&L Painting’s Gold Star Bridge project. The primary responsibilities are to support weekly payroll, maintain project records, and help the field and office teams stay on top of deadlines and outstanding paperwork. Help with technology issues related to time trackin begfore submitting them to payroll. Follow up with supervisors on missing timesheets, discrepancies, and corrections ahead of weekly payroll deadlines. Record and maintain new-hire onboarding paperwork Maintain current crew rosters and coordinate site onboarding paperwork, orientations, and access requirements. Collect and organize daily field reports, delivery tickets, equipment rental records, and other jobsite documentation. Match delivery tickets to purchase orders where applicable and flag discrepancies for the project team. Maintain project files and logs for correspondence, requests for information (RFIs), submittals, and meeting minutes. Track due dates and follow up on outstanding items. Help the safety and quality control teams collect and file inspection records, training records, and other required documentation. Coordinate routine requests between the site team and the payroll, accounting, purchasing, and corporate office teams. Order site office supplies, schedule meetings, and handle general administrative duties as assigned. Proficiency in Microsoft Word, Excel, and Outlook. Strong attention to detail, especially when reviewing timesheets and maintaining project records. Clear written and verbal communication with field crews, supervisors, and office staff. Ability to manage competing priorities, follow up consistently, and meet weekly deadlines. Discretion when handling project information. Qualifications Prior experience in construction administration, field office support, or a similar administrative role preferred. Experience with field timesheets, job cost codes, unions, or public works documentation is a plus. Familiarity with construction document management or electronic timekeeping systems is a plus. Ability to work on-site and collaborate with project managers, supervisors, foremen, and office staff. #J-18808-Ljbffr L&L Painting Co., Inc