TWDB - 27-03 Accounts Payable Accountant (Accountant II)

TWDB – 27-03 Accounts Payable Accountant (Accountant II)Texas Water Development BoardLeading the state's efforts in ensuring a secure water future for Texas.Performs routine (journey-level) accounting work in the Financial Operations Division. Work involves ensuring accounting records and files related to accounts payable invoices are maintained accurately, invoices are processed timely. Ensures payable contract amendments, extensions, etc., are reviewed for accuracy and consistency with state accounting guidance and agency record keeping methodologies. Responsible for tracking invoices into the expenditure log and routing appropriately. Serves as back-up in assisting with the processing of agency accounts payable operational transactions including travel. Assists with other disbursements as requested by management. Provides general support on special projects as assigned. May train others. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Reports to the Director of the Financial Operations Division.Essential Job Functions:Processes payments.Tracks and monitors balances of contracts and/or purchase orders.Inputs accounting entries into Micro Information Products (MIP), Uniform Statewide Accounting System (USAS) and Texas Trust Portal (TTP).Responds to vendor customer service needs or internal staff regarding payment issues.Reconciles contract balances.Serves as accounts payable and travel backup and provides assistance as needed.Maintains contract and invoice logs and files.Ensures vendors are accurately set up in Taxpayer Identification Number System (TINS) documentation.Reviews and records routing contracts.Coordinates coverage of functions related to individual job responsibilities prior to requesting time off.Participates in independent job-related research and demonstrates initiative when seeking solutions to issues.Composes a centralized work manual for tasks and responsibilities.Maintains confidential and sensitive information.Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule.Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.May be required to operate a state or personal vehicle for business purposes.Performs other duties as assigned.Minimum Qualifications:Graduation from an accredited four-year college or university with a bachelor's degree in Finance, Economics, Accounting, Business Administration or a related field.One year of relevant work experience in accounting and/or financial operations experience.Relevant education and experience may be substituted for each other on a year-for-year basis.Preferred Qualifications:Previous State of Texas government accounting experience.Experience working in accounts payable/receivable.Previous experience and knowledge with CAPPS Financials, USAS, or other fund accounting software.Knowledge, Skills, and Abilities (KSAs):Knowledge of local, state, and federal laws and regulations relevant to the Accounts Payable team.Knowledge of the principles and practices of public administration.Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems.Skills in using Microsoft Office programs such as Word, Excel, and Access.Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.Skills in the use of a computer and applicable software.Ability to maintain the security or integrity of critical infrastructure within Texas.Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.Ability to make mature, objective decisions and identify areas of potential problems.Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.Ability to perform assigned duties and improve work habits and/or output.Ability to complete assigned work, on time, neatly and with infrequent errors.Ability to interpret policies, procedures, and regulations.Ability to provide prompt, courteous and accurate assistance and clear and concise communication to all stakeholders both verbally and in writing.Ability to work and cooperate with others in a team environment.Ability to manage multiple tasks.Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.Ability and willingness to travel 5% of the time, primarily within the State of TexasAbility to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements.Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.Ability to train others.Ability to interpret and apply accounting theory, interpret laws and regulations, and work accurately with numerical detail.Ability to analyze, consolidate, and interpret accounting data, and to communicate effectively.