Executive Assistant

Summary

Executive Assistant to the Director and Deputy Directors of Compensation Service (CS) in the Veterans Benefits Administration (VBA). Responsible for the coordination of administrative activities and providing technical support to CS Leadership. Assists CS Leadership with an extensive scope of matters other than those involving policy decisions and major management actions. Coordinates office activities for the front office and with other top VBA management officials.

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Duties

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Specific duties include:

1. Serves as the Executive Assistant to the Deputy Executive Director (DED) of Policy and Procedures in Compensation Service.
2. Reviews internal processes and procedures and provides recommendations for process improvements, as appropriate.
3. Provides regular and comprehensive administrative and operational oversight and guidance in Policy and Procedures, ensuring compliance with VBA directives and its overarching mission.
4. Reviews organizational proposals for Policy and Procedures and advises the Deputy Executive Director on implications of the proposals, and makes recommendations to approve, disapprove, or modify specific proposals, many of which have Department-wide impact.
5. Evaluates the content of new or modified legislation for projected impact on VBA's transformation and innovation efforts and assigns work as appropriate within Policy and Procedures staffs.
6. Responsible for detailed staff coordination and operations to ensure the DED is continually prepared for all decisions, administrative matters, and sensitive items, throughout the program.
7. Ensure policies and/or issues have been fully coordinated, vetted, and staffed, and advises the DED on implications, key issues, to include affected relationships with interested groups, both internal and external, and recommends courses of action.
8. Reviews calendars, events, documents, etc. to ensure coordination with required offices is complete and conflicts are resolved before DED review.
9. Responsible for coordination of major staff actions and events, ensuring consistency with overall direction and guidance. Coordinates with VBA leadership and external partners for major, sensitive, and cross functional issues.
10. Uses expert skill in creating, organizing, reviewing, and editing a variety of documents to ensure they are technically sound and grammatically correct, and are appropriate for the intended audience.
11. Regularly advising senior management officials on complex, sensitive, controversial, and highly sensitive issues which may impact or shape the future direction of Operations programs.
12. Communicates with internal and external customers in a courteous, tactful, and helpful manner. Interacts in a businesslike and courteous manner with others to facilitate the accomplishment of work. Demonstrates the ability to adjust to change, handle difference of opinion in a harmonious fashion, and follow instructions conscientiously.
13. Analyzes and evaluates situations requiring the Director's personal action, develops management options, and advises the Director of the potential consequences of each. Maintains a critical awareness of sensitive program developments and problems. Advises on the development of directives for Policy and Procedures activities. Ensures the efficient operation of the Office of the DED through proactive management and effective problem resolution. Plays a key role in addressing issues that cross organization staffs and directly affect Policy and Procedures.
14. Gathers background material and develops speeches/testimony on a wide range of Operations subjects for the DED's presentation to service organizations, congressional staff, and other stakeholders. Also, prepares and/or coordinates responses to inquiries from Congressional members, VSOs, and other stakeholders.
15. Maintains continued awareness of overall activities in order to evaluate effectiveness and to keep the DED informed and recommends actions to strengthen operating and administrative policies and procedures, and/or to advise staff elements of the Director on priority matters of concern. Takes final action in connection with the application of managerial and administrative functions that are within delegated authority. Incumbent is required to be aware constantly of the overall Policy and Procedures programs and to recognize those areas with which the DED should not be burdened, what actions and commitments should be made without reference to them and what matters require his/her counsel or decisions before arriving at final conclusions.
16. Works closely with leadership on analysis and interpretation of workload and other data for appropriate resource allocation which requires the incumbent to be knowledgeable about Policy and Procedures.
17. Participates in risk management including developing, testing, monitoring, documentation, and corrective action, when necessary, of effective internal controls for risk mitigation for administrative functions.

Work Schedule : Full time, Monday through Friday, 8:00am - 4:30pm

Compressed/Flexible: Not Available

Telework : Available

Virtual: This is not a virtual position.

Position Description/PD# : Executive Assistant; PD39126A

Relocation/Recruitment Incentives : Not Authorized

Financial Disclosure Report: Not Required

Requirements

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Conditions of employment

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary , your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements I-9 Acceptable Documents.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement:06/18/2026.

TIME-IN-GRADE REQUIREMENT : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.

• For a GS-14 position you must have served 52 weeks at the GS-13 level.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience as described below:

GS-14 Grade Level:

• Specialized Experience is experience that has equipped the applicant with the knowledge, skills, and abilities to successfully perform the duties of the position(s), and that is typically IN OR RELATED TO the work of the position to be filled. Specialized Experience is defined as experience demonstrating all of the following: The applicant must document knowledge of program management pertaining to planning, development and execution of worldwide program and be able to prepare various documents including program justifications.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week.

Physical Requirements: This work at this level is primarily sedentary.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

There is no education substitution for GS 14.

Additional information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf for more information.

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

This is not a bargaining unit position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

To determine if you need a RA, please review the

Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.