Residency Program Coordinator - Psychiatry Administration

The Residency Program Coordinator ensures compliance with current guidelines of the American Medical Association (AMA), Accreditation Council for Graduate Medical Education (ACGME) and applicable specialty boards. Coordinates the day-to-day operations of the departments residency and/or fellowship program for residents, fellows, and voluntary Attendings. Under the guidance of the Residency Program Director, ensures timely submission of completed House staff appointment applications to the medical center. This individual maintains rotation schedules and grand round appointments for staff, as well as maintains accurate records of current and past residents.

1. Coordinates all aspects of the resident/fellow interview process
including scheduling interview dates, corresponding with potential applicants,
confirming meetings and appointments and ensuring applicant credentials are in
compliance with current guidelines.

2. Coordinates with House Staff Affairs and Human Resources to ensure
completion of documents received from ERAS (Electronic Residency Application
System) for appointment of house staff applicants. Follows up with applicants
regarding missing credentials in order to expedite the processing of
appointments, reappointments. Also monitors licensing requirements.

3. Implements
all required modules of the New Innovations residency management software, to
include the management and reporting of data as well as user training for
program faculty and residents/fellows. Is also responsible for collecting
demographic information and updating the American Medical Association (AMA)
tracking system and maintaining complete demographic information in New
Innovations.

4. Coordinates
Orientation Day for new house staff inclusive of revisions to the Residency
Training Program Manual, Security and Human Resources clearance, subscription
forms and society membership applications etc.

5. Serves
as resource for all house staff personnel. Notifies residents/fellows of
orientation, rotation schedules, encompassing vacations, conferences and
approved leaves of absence while ensuring compliance within current guidelines.
Communicates conditions of house staff appointment to candidates at or before
the time of interview. Assists in resolving problems and concerns. Assists
International applicants with J1 and H1 VISA and submits required documents to
ECFMG, NYS Education department, International Personnel in Human Resources and
House Staff Affairs.

6. Prepares resident/fellow schedules, which includes didactic lecture
series, grand rounds and calendar of events. Corresponds with lecturers and
coordinates lecture dates, topics and audiovisual needs.

7. Provides
administrative oversight for all residency and fellowship programs including,
but not limited to, the following: handling inquiries, sorting correspondence,
setting up folders, maintaining residency program files in accordance with
records retention schedules, assisting in requests for verification of
residency training, and maintaining calendar of applicant appointments and
meetings.

8. Ensures compliance with departmental policies and procedures and also
ensures compliance with all residency/fellowship program requirements. This
includes, but is not limited to submitting duty hour reports to the Compliance
Office, collecting and tracking evaluations of the residents, faculty and
program, and ensuring compliance regarding any house staff moonlighting or
other professional activities outside the scope of the program.

9. Arranges for resident/fellow participation in activities within and
outside the program, such as Core Curriculum, Chief Residents Retreat, research
days, Morchand Center Clinical Skills Examination, and House Staff Council Organizes rank order list meeting for the Resident Selection Committee and ensure accurate rank order list
submission to the National Resident Matching Program ( NRMP website) .

10. Maintains
and monitors records of resident attendance for all required educational
activities, including conferences and other didactic experiences. Maintains the
residency curriculum, including competency-based goals and objectives for each
assignment and each level of training. Creates and edits departmental residency
training manual.

11. Ensures current and complete
data resident procedural experience, including those recorded in ACGME Case
Logs and the New Innovations Procedure Logger module.

12. Collects a summative,
competency-based evaluation and a list of all rotations completed from the
previous program of any resident who transfers into the program, including
those who complete one year of preliminary training before entering an advanced
residency program. Provides these materials to the new program for any resident
who transfers out of Mount Sinai.

13. Develops and maintains
program letters of agreement for all required rotations at outside
institutions.

14. Prepares for Internal
Reviews of the program as directed by the GME Office.

15. Performs other related
duties.

• Bachelors degree or equivalent experience.
• 3 years administrative experience in a medical and/or academic setting.
• Certified as TAGME (Training Administrators of Graduate Medical Education) preferred

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $85000 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.