Admin Coordinator

Admin Coordinator

Location: Temecula, CA, US, 92591

As an Administrative Coordinator for Garney, you will play a pivotal role in providing exceptional customer service to stakeholders while efficiently managing administrative tasks to ensure the smooth operation of Garney's office. This role requires an individual who is reliable and polished to be the first point of contact for Garney as well as someone who has a knack for attention to detail. This role is not remote and is Monday - Friday.

What You Will Be Doing

Provide timely processing of various types of correspondence, including emails, packages, and mail.

Assist with various administrative tasks, including document preparation, data entry, and basic accounting tasks.

Help coordinate meetings/trainings, arrange conference rooms, and support executives and team members as needed.

Handle sensitive information and documents with the utmost confidentiality and discretion.

Act as a Garney brand ambassador, providing excellent customer service to visiting clients and guests as well as internal employees.

Assist with inquiries, offer hospitality services (tours, water, coffee) for guests, and provide accurate information about our office and construction projects.

Answer incoming calls and direct them to the appropriate individuals promptly.

In some cases, manage office vendor relationships and contracts, such as janitorial.

Manage regional license renewals

Actively identify and address operational challenges, taking initiative to find solutions and improve office processes to optimize efficiency.

Maintain a clean, organized office environment by managing supply inventory, performing light housekeeping, ensuring equipment functionality, communicating key information to staff, and providing hospitality and accurate information to guests.

What We Are Looking For

Team first attitude.

High school diploma or equivalent qualification.

Proven experience (3-5 years minimum) as a receptionist, administrative assistant, or in a related role.

Notary Public or willingness to obtain within 3 months of hire

Excellent verbal and written communication skills.

The Perks!

Base Salary Range: 56,000-68,000/yr

Free medical, prescription, dental, and vision plans ($0 premiums)

Virtual doctor visits with no co-pay

Shares of company stock at no cost starting your first day

401(k) plan with a 3.5% match

Student loan resources

Weekly paychecks

Paid time off

8 paid holidays

Health Savings Account (HSA) with a lump sum and matching contributions

Free life insurance & disability policy

Free access to healthcare coordinators

Counseling sessions with mental health professionals at no cost

Access to consultations with legal/financial professionals at no cost

Free programs assisting with weight loss, maternity health, prescriptions for chronic conditions, and more

50% employee discount in the Garney apparel store