Senior Payroll Specialist

Job Description

Job Description

Summary of Position:

The Senior Payroll Specialist prepares and distributes prepares a company’s payroll, prepares any necessary tax documents, and makes sure that all hours, benefits, and deductions are logged appropriately and that all payroll accounts remain balanced. 

 

Corporate:

• Adheres to the HTGSS policies and procedures
• Learns, demonstrates and upholds HTGSS Core Values
• Complies with all HTGSS Certification standards; Management System (TS16949), Environmental ISO 14001-2015 and Health and Safety ISO 45001-2018 policies and procedures
• Treats all HTGSS team members with respect and professional courtesy
• Always strives to maintain a positive work environment
• Manages the department budget efficiently as per approved annual budget
• Performs additional assignments / duties as assigned 

EHS:

• Adhere to all safety policies and procedures
• Comply with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
• Meets company safety goals 

Duties and Responsibilities:

• Must have working knowledge of maintaining ADP. a plus to have Biometric and workplace now
• Interprets and applies programs, policies, and procedures and ensures compliance with state and federal statutes and regulations, if applicable, to include Fair Labor Standards Act, Family and Medical Leave Act, Americans with Disabilities Act Amendments Act, et
• Responsible for managing bi-weekly payroll for domestic employees and monthly international employees
• Audit and approve all earnings, deductions, and tax calculations in a payroll system.
• Ensure compliance with state and federal laws regarding FMLA, LOA, FLSA, pretax and post-tax deductions, payroll taxes, quarterly/annual employer tax returns and year end reporting 
• Handle all year-end review and distribution of W-2 processed by ADP
• Assist in processing new hires, termination and employee changes in payroll systems
• Maintain deductions and rate tables
• Audit benefits selections with employee deductions to ensure proper withholdings 
• Must know how to register and close state for withholding, unemployment and local taxes when necessary
• Maintain timekeeping system, which includes managing supervisor organizational structure 
• Use ADP reports to update other systems as necessary 
• Resolve employee concerns regarding salary and wage payment, taxation, garnishments, and other deductions
• Manage annual audits including tax withholdings, direct deposits, 401K, etc.
• Provide guidance and support and support to the Accounting and HR team members
• Run custom and Ad-hoc reports monthly 
• Manage budget and accounting documents and invoice payments

 

Reporting:

• Reports to Human Resources Manager

Benefits:

• 401(k) 
• Healthy Insurance 
• Life Insurance
• Supplemental Insurance
• Dental Insurance
• Vision Insurance 
• Paid time off 

Competency Requirements:

1. Confidentiality : Adheres to the upmost confidentiality; particularly regarding handling employment/personal information. Works with the team to ensure that all information from within the department is kept private. 
2. Multitasking : Must possess the ability to change from one task to another in quick manner based on company needs 
3. Communication: Works to ensure respectful, timely, accurate and appropriate communication across all levels of the organization.
4. Initiative : Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.
5. Engagement : Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models’ adaptability. Use collaboration and influence skills to achieve successful outcomes.
6. Leads by Example: Sets a good example for peers to follow.
7. Integrity : Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments
8. Customer Service Orientation: Focuses efforts on discovering and meeting the customer’s needs. Develops trust in all relationships internally and externally.
9. Organizational and Self Discipline : Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
10. Analytical Skills / Problem Solving : Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step-by-step way. Systematically organizes the parts of problems. Make systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.
11. Flexibility / Adaptability: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accept changes in organization or job requirements.
12. Works Safely: Strives for an accident-free workplace. Keeps safety at the “heart” of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.
13. Teamwork : Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group effort
14. Mutual Respect and Support : Works cooperatively with others. Welcome and take advantage of opposing ideas and opinions are always respectful to others.

 

 

TECHNICAL COMPETENCY*

Displays knowledge & skills necessary to perform assigned duties; understands Processes, procedures, standards, methods and technologies related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; keeps current on new developments in field of expertise effectively uses available technology (automation, software, etc.)

*Applies companywide but are specifically defined as essential functions.

Physical Demands and Work Environment:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

Physical Task

Demand

Remark

Physical Task

Demand

Remark

Stand / Walk

Frequent (34 - 66%)

Forceful Grip

Occasional (5-33%)

Sit

Frequent (34 – 66%)

Fine Manipulation

Constant (67-100%)

Computer work

Bend/Stoop/Squat

Occasional (5-33%)

Lift

Occasional (1 – 60 reps)

25 lb. max

Forward Reach

Occasional (5-33%)

Carry

Occasional (1 – 60 reps)

25 lb. max

Overhead Reach

Occasional (5-33%)

Push / Pull

Occasional (1 – 60 reps)

25 lb. max

The employee generally works in indoor office and warehouse environments.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Hyundai Transys Georgia Seating System is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hyundai Transys Georgia Seating System is committed to achieving a diverse workforce through application of its equal opportunity, non-discrimination, anti-harassment policies in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. All employment decisions at Hyundai Transys Georgia Seating System are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, sex, sexual orientation, gender identity, family or parental status, national origin, veteran status, disability or any other status protected by the laws or regulations in the locations where we operate.

Education:

• Bachelor’s degree in accounting, finance, or equivalent preferred

 

Position Requirements and Qualifications :

• 3-5 years of payroll experience required
• CPP certified a plus
• Experience managing a multi-state payroll for over 300 employees
• Demonstrate knowledge and full understanding of year end-t-end payroll business process including employee data set-up, payroll processing, gross -to-net-calculations, garnishments, fringe benefits, payroll reporting, Federal and state tax processing is required
• Maintains a strong knowledge of state and federal labor laws, and current HR practices
• Experience with ADP payroll system required
• Ability to meet deadlines in a fast-paced work environment

 

Technical/ Computer Skills:

• Knowledge of HR systems and databases (ADP)
• Knowledge of SAP
• Proficient with MS Office programs (Word, Excel, PowerPoint, Outlook, Teams)
• Strong understanding of HRIS 

 

This Position Description is intended as a summary of the job responsibilities for this position. HTGSS reserves the right to add, remove, and/or alter job responsibilities in whole or in part with or without notice. Additionally, all HTGSS team members are subject to all other HTGSS policies and procedures, including those set out in HTGSS’s Team Member Handbook.

This Position Description is not a contract. Every Team Member’s employment with HTGSS is voluntary and is subject to termination by the team member or HTGSS at will, with or without cause, and, with or without notice, at any time. Nothing in this Position Description or HTGSS policies shall be interpreted as being in conflict or to eliminate or modify in any way the employment-at-will status of HTGSS team members.