Billing Coordinator

Company Information :  

ASSETGUARD Products, Inc., is an industry-leading provider of customized, innovative solutions for industrial and construction waterproofing needs. Our mission is to protect assets and the environment, one seamless layer at a time. With our advanced technology and commitment to excellence, we deliver tailored solutions that solve real-world problems for our clients. By choosing ASSETGUARD, our clients are investing in the highest level of protection for their assets while minimizing environmental impact.   

Website:  Secondary Containment Solutions | AssetGuard   

Position Summary  

The Billing Coordinator - Waterproofing supports construction billing, invoicing, and project administration with a primary focus on timely and accurate progress billing. This role works closely with project teams, accounting, operations, vendors, and internal stakeholders to maintain required documentation, resolve billing or ERP/SAP questions, and meet contract and customer billing deadlines.  

Key Roles/Responsibilities  

Billing & Invoicing  

• Prepare, review, and issue construction-related invoices, with an emphasis on progress billing.  

• Process progress, milestone, T&M, and final billings in accordance with contract terms, billing schedules, and project requirements.  

• Review required supporting documentation, including work tickets, daily reports, timesheets, materials, vendor invoices, and purchase orders.  

• Monitor customer and project billing deadlines to ensure invoices are submitted accurately and on time.  

Project Administration  

• Set up and maintain projects in the ERP/accounting system, including contract values, billing terms, change orders, purchase orders, sales orders, and related project details.  

• Perform required SAP movements and maintain accurate project, contract, and billing data.  

• Track contract balances, remaining billable amounts, and other billing information to support invoicing and revenue tracking.  

Change Orders  

• Track pending and approved change orders and ensure approved changes are reflected in invoices and the ERP/accounting system.  

• Maintain supporting documentation for change requests, purchase orders, work tickets, and related project updates.  

Stakeholder, Vendor & Procurement Support  

• Coordinate with ROW, clerks, managers, project teams, vendors, and other stakeholders to obtain information and resolve billing, procurement, or SAP-related questions.  

• Ensure vendor invoices and other required documents are received in time to support progress billing deadlines.  

• Support procurement activity, including high-volume purchase order coordination, until or unless a dedicated procurement role is in place.  

Documentation Management  

• Maintain complete, organized project billing files and job-related documentation.  

• Ensure documentation is accurate, current, and available to support billing deadlines, customer requirements, and internal review.  

Process Improvement & Team Support  

• Identify opportunities to improve billing, invoicing, procurement, and administrative workflows.  

• Support internal customers and team members with a collaborative, flexible, and service-oriented approach.  

Required Education, Skills, and Qualifications  

• At least one (1) year of experience in progress billing required, preferably in construction, commercial construction, specialty contracting, or waterproofing.  

• Working knowledge of construction billing concepts, including change orders, purchase orders, contract values, billing terms, and job tracking.  

• SAP or ERP/accounting system experience preferred; willingness to learn company-specific systems and processes required.  

• Proficiency with Microsoft Excel and ERP/accounting software such as Sage, Viewpoint, Foundation, Spectrum, SAP, or similar systems.  

• Strong organizational skills with the ability to manage multiple invoices, purchase orders, deadlines, and billing cycles.  

• Excellent communication and customer service skills when working with internal teams, project stakeholders, and vendors.  

• Collaborative, flexible, and team-oriented approach with a willingness to support responsibilities beyond a narrow role scope.  

• Adaptable learner who is comfortable asking questions and learning company-specific processes from the ground up.  

• Strong attention to detail, problem-solving ability, and process improvement mindset.  

Benefits:  

• Competitive Compensation Package   

• Medical + Dental + Vision Coverage   

• 401K + Company Match   

• Life Insurance + Long Term Disability Coverage – 100% Company Paid   

• Health Savings Account (HSA)   

• Gym Reimbursement Program   

• Tuition Reimbursement Program   

• Wellness Check Program - Insurance Premium Discounts   

• EAP Resources   

• Paid Holidays   

• Paid Time Off (PTO)   

Physical Requirements:  

• Prolonged periods sitting at a desk and working on a computer.  

• Must be able to lift 15 pounds at times.  

• Positions self to install equipment, including under desks.  

• Moves throughout the building to access files.  

• Must be able to comprehend and follow written and oral instructions.  

• Must be able to complete tasks even with frequent interruptions.  

• Must be able to use discretion and independent judgment as needed.  

• Must be able to speak clearly on the phone and to fellow workers.  

Wilks Brothers and affiliated companies does not accept unsolicited resumes from recruitment agencies or fee based recruitment services. Recruitment agencies or recruitment services may contact View email address on jobs.jobcopilot.com for more information.  

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.

I acknowledge that I have read and understand the description of this position and have had the opportunity to ask my supervisor about any points I did not understand. I hereby state that I can perform the essential functions of this position with or without reasonable accommodation. 

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