Payroll & Leave Administrator

Job Title
Payroll & Leave Administrator

Agency
Texas A&M University - Texarkana

Department
Human Resources

Proposed Minimum Salary
Commensurate

Job Location
Texarkana, Texas

Job Type
Staff

Job Description

The Payroll & Leave Administrator, under general supervision primarily performs payroll and leave administration for the University. This position also performs general administrative and support activities, including employee verifications; classification and compensation; multiple employment administration; flexible work arrangements; external employment compliance, and assists with staffing actions, employee relations, and event administration.


ESSENTIAL DUTIES & RESPONSIBILITIES:

Payroll & Leave Administration

• Acts as the primary liaison between Texas A&M University-Texarkana and Texas A&M University (TAMU) for the shared services agreement to perform certain payroll and tax compliance operations.
• Prompts HR Contacts to review and approve bi-weekly and monthly departmental payroll reports and ensures biweekly paid/non-exempt staff meet time entry deadlines.
• Runs payroll and related leave reports to ensure prompt and accurate biweekly/monthly payroll and implements appropriate payroll corrections.
• Enters Payroll Cost Transfers (PCTs) as appropriate and works closely with the accounting department to reconcile payroll accounts and assists departments in reconciling payroll discrepancies.
• Responsible for all payroll/leave related reporting, including, but not limited to Teacher Retirement System (TRS) monthly reporting and annual required emergency leave reports.
• Comply with tax compliance processes regarding the hiring of foreign nationals.
• Initiates and administers payroll deduction processes and reporting, including but not limited to Save for Summer, PSC memberships, and charitable contributions.
• Ensures Border City Exemption provisions, if applicable, are set up accurately and may troubleshoot issues with tax compliance in accordance with the shared services agreement.
• Coordinates student FICA exemption process and administers corrections as appropriate.
• Aids and trains HR Contacts and supervisors regarding time entries and approvals, payroll schedules, reports, and inputs.
• Administers Family Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Sick Leave Pool/Donation, Family Leave Pool, Leaves of Absence, etc.
• Responsible for processing, printing, and distributing manual/paper checks as required and promoting direct deposit through individual training sessions and written communications.
• Maintains payroll and leave webpages, including updated pay schedules and related forms.
• Provides guidance and effectively communicates payroll and leave programs, practices, and policies to employees.

General Administration/Support

• In addition to core responsibilities, the Payroll & Leave Administrator contributes to strategic HR initiatives, supports process improvement efforts, and may serve as a backup lead in other HR functional areas.
• Determines and recommends appropriate classification and compensation for new and existing positions and may conduct salary surveys for faculty & staff.
• Completes and reviews employment verification requests, including, but not limited to, state service and the Public Service School Loan Forgiveness (PLSF) program.
• Cross trains regarding specialized human resource functions in an assigned area, such as benefits, classification and compensation, employee relations, staffing, etc.
• Attends human resources training and/or informational meetings.
• Provides general HR support in processing actions in Workday, including onboarding functions.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

KNOWLEDGE, SKILLS & ABILITIES:

Minimum Qualifications

• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Two years of related experience

Preferred Qualifications

• Master's degree in related discipline from an accredited institution
• Specialized human resources training and/or certification
• Three (3) or more years' experience in payroll administration
• Experience with automated Payroll/Leave/Human Capital Management systems
• Workday, advanced Excel and/or forms development experience
• Knowledge of State of Texas payroll, leave and/or classification and compensation administration
• Knowledge of Family and Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA) and Americans with Disabilities Act (ADA).
• Proactive approach to problem-solving and service delivery

Other Requirements

• Ability to occasionally travel and work beyond normal business hours.
• Ability to maintain confidentiality.
• Ability to multitask and work cooperatively with others.
• Excellent communication, analytical, interpersonal, and organizational skills.
• Knowledge of word processing and spreadsheet applications.
• Knowledge of HR concepts, principles, and practices.

SUPERVISION OF PERSONNEL:

This position may supervise employees.

OPEN UNTIL FILLED.

To apply: Upload your cover letter, CV/resume, and 3 professional reference's contact information with one reference being a supervisor/manager in the questionnaire section of your application.

Please remember once you submit your application you will not be able to "revise" or upload any documents. If you have any questions about uploading or a revision to your application, you may contact View email address on click.appcast.io.

BENEFITS (rules, policies, eligibility apply ):

From our generous benefits package and professional development opportunities to our retirement programs and our commitment to service excellence, A&M-Texarkana is an engaging and rewarding place to work.

Insurance:

• Medical
  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value)
  • Up to 83% of premium covered by the university:
    • Employee and Spouse
    • Employee and Children
    • Employee and Family coverage
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

Tuition Benefits:

• Public Service Loan Forgiveness Program

• 75% waiver of tuition and fees for full-time employees, their spouses and children

Time Off:

• 8+ hours of vacation paid time off every month

• 8 hours of sick leave paid time off every month

• 8 hours of paid time off for birthday leave

• 12-15 paid holidays each year

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Professional Development via LinkedIn Learning

Employee Assistance Program

On Campus Wellness Opportunities

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.