Construction Billing Specialist (AIA / Portals)

Job Description

Job Description

POSITION TITLE: Construction Billing Specialist (AIA / Portals)

REPORTS TO: Chief Financial Officer

Scaffold Resource has been a fixture and steady force in the Mid-Atlantic region’s scaffold and vertical access industry for more than two decades. Created in 1998, Scaffold Resource has grown in its ability to provide a vast array of vertical access services. It has successfully accomplished this task while expanding its customer base and project capabilities to meet the demands of every conceivable challenge it has been contracted to complete.

OVERVIEW:

This role is responsible for managing monthly billings across a portfolio of commercial construction projects - preparing AIA G702/G703 progress billings, updating continuation sheets, processing change directives, and coordinating all required lien waivers and release forms. Specific duties and responsibilities include but are not limited to:

DUTIES & RESPONSIBILITES:

• Prepare and submit monthly progress billings using AIA G702/703 and project-specific continuation sheets.
• Maintain accurate schedule of values, change order tracking, and percent-complete updates.
• Enter and manage all billing data within Sage Intacct, including project contract values, change orders, retention, and revenue compliance.
• Upload and submit invoices through platforms such as Textura, Coupa, Procore, Ariba, or customer-specific construction portals.
• Track billing approvals, payment status, retention release, and required documentation.
• Prepare, send, and manage lien waivers, conditional/unconditional release forms, and compliance documents.
• Communicate with Project Managers to resolve billing discrepancies, missing documentation, or contract requirements.
• Maintain an organized monthly billing calendar to ensure all deadlines are met.
• Support month-end close with billing reconciliations and revenue reporting as needed.

QUALIFICATIONS:

• 2–5 years of experience in construction billing or project accounting.
• Proficiency with AIA G702/703 billing formats and continuation sheets.
• Experience with construction billing portals (Textura, Coupa, Procore, GCPay, etc.).
• Strong understanding of lien waivers, releases, and compliance documentation.
• Intermediate Excel skills (xlookups/sumifs basic proficiency).
• Proficiency in verbal and written English required.
• High level verbal and written communication skills required.
• Ability to multitask in a fast-paced environment.
• Strong organizational and attention to detail skills.
• Experience with Sage Intacct (Construction or Project Costing modules), preferred.
• Familiarity with commercial subcontracting workflow, retainage rules, and pay application processes, preferred.
• Experience with government, GC, or large commercial project billing environments, preferred.

Certain requirements are subject to possible modifications to reasonably accommodate persons with disabilities.