Procurement Specialist

Job Description

Job Description

We are looking for a Procurement Specialist to support purchasing operations for a Contract position based in Arlington, Virginia. This role focuses on coordinating with suppliers, gathering competitive pricing, preparing purchasing requests, and documenting the business rationale behind each acquisition. The ideal candidate is organized, communicative, and comfortable managing vendor-related details while ensuring records are complete and audit-ready.

Responsibilities:
• Build and maintain effective working relationships with vendors, serving as a primary point of contact for procurement-related communication.
• Obtain and compare supplier quotes to help identify appropriate purchasing options that align with business needs.
• Prepare purchase requisition documentation accurately and ensure requests are submitted with all required supporting details.
• Review and reconcile vendor justification forms, especially for purchases above established spending thresholds.
• Document the purpose and business case for requested purchases so approvals are supported by clear reasoning.
• Coordinate with external contractors and third-party vendors when availability or service access issues affect procurement timelines.
• Organize and maintain procurement records and supporting paperwork to strengthen audit readiness for upcoming review cycles.
• Assist stakeholders through the buying process by clarifying requirements, sourcing options, and documentation expectations.• Experience in corporate procurement or a closely related purchasing function.
• Working knowledge of purchase requisitions, procurement workflows, and buying processes.
• Ability to communicate professionally with vendors, contractors, and internal stakeholders.
• Experience gathering supplier pricing and evaluating quote information for purchasing decisions.
• Familiarity with procurement documentation requirements, including business justifications and supporting records.
• Strong organizational skills with attention to accuracy, compliance, and follow-through.
• Understanding of contract negotiation principles and vendor management practices.