SCHEDULING COORDINATOR (RFT/RETAIL OPERATIONS)

Job Description - SCHEDULING COORDINATOR (RFT/RETAIL OPERATIONS) (260001ON) Job Number 260001ON Primary Location United States-Hawaii-Pearl Harbor Organization Pearl Harbor Pay Range : Starting Min: $19.19 + based on experience Job Summary Responsible for performing a variety of substantive retail functions involving workforce management programs, information system research, troubleshooting, gathering, preparing financial data, trend analysis, account reconciliation, etc. using various software programs. Responsibilities Organize and prepare work schedules for employees through the use of an automated workforce management system, under prescribed guidelines and in coordination with the Workforce Scheduler and Management. Ensure the appropriate amount of staff is available for each work shift and bring discrepancies to the attention of appropriate personnel. Process and input associate availability and leave through the automated system. Print schedules as directed. Run a variety of reports for management review. Compile Monthly Comparative Retail Reports by comparing current data with previous year’s data, compute percentage of increases or decreases by department for use by management. Prepare weekly markdown summary reports indicating actual percent of markdown to planned markdowns. Compile daily cash over short report by register location based on computer run and Daily Cash Reports received, notify managers so that corrective action might be taken in a timely basis. Prepare a variety of special and periodic reports relating to the retail operations. Forecast department payroll on a bi‑weekly basis for all locations and the department. Maintain associates payroll records on a current basis, including data relating to pay changes, vacations, planned overtime, pending terminations, etc. Maintain a current price list of items, check extensions on purchases for designated locations, post data to appropriate logs and ledgers, verify balances with program‑produced data. Maintain a number of files relating to the office functions. Compile periodic and special reports based on records maintained and/or data collected; also prepare merchandise transfers based on specific information supplied. Maintain current status stock control records for the retail department; post withdrawals for warehouse by merchandise transfers; post Report of Goods Received (RGRs) as well as goods returned to warehouse from locations. Post retail price changes, notify locations of such changes and maintain adequate stock levels by entering the appropriate data into the computer in accordance with established procedures, resulting in the computation of pertinent stock sales ratios. Maintain number control of inventory sheets utilized by various exchanges and locations, assure appropriate numbers are distributed and returned to the accounting department where sheets are missing, contact the appropriate department. Produce a variety of correspondence and reports pertaining to the retail operations. Direct the activities of several subordinate administrative retail and/or services personnel by making assignments, training new associates, answering questions, providing input for performance reviews. Work under the general supervision of a designated supervisor, carrying out regularly assigned duties independently according to established routine procedures; refer unusual or difficult problems to supervisor for guidance and assistance; work is reviewed by spot check for overall adequacy and accuracy. Perform other related duties as assigned. Qualifications 1 year of general experience gained in administrative, retail sales, technical, or other responsible work which enabled the applicant to gain an understanding of merchandising techniques and methods, and skill in the area of product presentation and store operations. 1 year of progressively responsible experience performing clerical or administrative support duties, or experience in a related area which demonstrates the ability to perform the work of the position. Substitution of education for experience: 1–2 years of related academic study above the high‑school level may be substituted for each 9 months of experience, up to a maximum of a 4‑year bachelor’s degree for 1 year of general and 1 year of specialized experience; preferred knowledge of retail store operations. #J-18808-Ljbffr Navy Exchange Service Command