Leave Management Specialist

Position Summary Information
Classification Title
Human Resources Specialist

Working Title
Leave Management Specialist

Location
Boone, NC

Job Category
6

Position Number
099011

Not Eligible for Visa Sponsorship


VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S

Department
The Office of Human Resources - 170100

Primary Purpose of Position
Administers the university's comprehensive leave management programs for a self-insured institution by ensuring compliance with federal and state laws, university policies, and regulatory requirements. Manages Workers' Compensation claims by reviewing workplace accidents and injuries, coordinating with the North Carolina Industrial Commission, third-party administrators, medical providers, and campus departments, while overseeing return-to-work programs and employee case management. Administers the Family and Medical Leave Act (FMLA), Voluntary Shared Leave, Disability Income Plan of North Carolina (DIP-NC), Paid Parental Leave, Military Leave, Bereavement Leave, Civil Leave, Family Illness Leave, Pandemic Leave and other applicable leave programs. Provides guidance to employees and supervisors throughout the leave process, monitors leave usage and medical certifications, prepares required payroll and regulatory reports, conducts training, develops and interprets policies, and ensures accurate administration of leave and disability benefits while maintaining compliance with all applicable laws and regulations.

Minimum Qualifications
Graduation from a four year college or university; or an equivalent combination of training and experience. All degrees must be from appropriately accredited institutions. Special Note: This is a generalized representation of positions in this class and is not intended to reflect essentialfunctions per ADA. Examples of competencies are typical of the majority of positions, but may not be applicable to all positions.

License/Certification Required

Essential Job Functions
Administer leave management for a self-insured university by reviewing, analyzing, and managing all work-related accidents and injuries; determining compensability; monitoring medical treatment and benefit payments; and ensuring compliance with applicable federal and state laws, regulations, and university policies. Evaluate program needs and collaborate with the North Carolina Industrial Commission, North Carolina Office of State Human Resources, third-party workers' compensation administrators, medical providers, campus departments, and other external agencies. Other Duties Include:

• Develop, implement, and interpret leave management, Workers' Compensation, and Return-to-Work policies and procedures.
• Coordinate the Return-to-Work program with departmental supervisors and campus partners to facilitate safe and timely employee reintegration.
• Administer the university's leave programs, including Family and Medical Leave Act (FMLA), Voluntary Shared Leave, Disability Income Plan of North Carolina (DIP-NC), Paid Parental Leave, Military Leave, Bereavement Leave, Civil Leave, Family Illness Leave, Adverse Weather Leave, Workers' Compensation Leave, and other applicable state and university leave programs.
• Process Workers' Compensation and leave claims; monitor leave usage, including intermittent FMLA; determine eligibility for disability and leave benefits; and manage return-to-work certifications.
• Communicate with employees, supervisors, physicians, medical providers, third-party administrators, payroll, and other stakeholders to obtain and evaluate required documentation, coordinate benefits, and prepare payroll information for disability payments.
• Prepare, maintain, analyze, and submit required state, federal, university, and regulatory reports, claim documentation, correspondence, interrogatories, and other records to ensure compliance with Workers' Compensation, FMLA, disability, and leave management requirements.
• Interpret applicable laws, policies, regulations, and court rulings, and provide guidance to employees and supervisors throughout leave administration and the return-to-work process.
• Develop and deliver training programs on employee leave rights and responsibilities, Workers' Compensation, Family and Medical Leave Act (FMLA), Paid Parental Leave, and Supervisor Development to promote awareness, compliance and consistent administration of university leave programs.

Knowledge, Skills, & Abilities Required for this Position
Requires working knowledge of North Carolina Workers' Compensation laws, the Federal Family and Medical Leave Act (FMLA), the North Carolina Voluntary Shared Leave Program, Disability Income Plan of North Carolina (DIP-NC), Paid Parental Leave, and other applicable state and federal leave programs. Ability to learn, interpret, and apply state and federal regulations, university policies, and procedures related to leave administration and employee benefits.

Must demonstrate the ability to collaborate effectively and positively with employees, supervisors, campus departments, medical providers, third-party administrators, and other internal and external partners. Requires strong communication, organizational, and customer service skills, along with attention to detail when reviewing documentation, tracking leave usage, maintaining records, and ensuring compliance with program requirements.

Ability to review Workers' Compensation claims, collecting and documenting relevant information, obtaining medical certifications, evaluating eligibility documentation, and supporting the administration of leave programs including Workers' Compensation, FMLA, Disability, Voluntary Shared Leave, and other approved university leave programs. Must be able to maintain confidentiality, provide guidance to employees and supervisors, and assist with required state, federal, and university reporting requirements.

Preferred Qualifications

Required Functional Competencies to Successfully Perform Job Duties.
Requires the ability to understand and apply leave administration practices, including Workers' Compensation, the Family and Medical Leave Act (FMLA), Disability, Voluntary Shared Leave, Paid Parental Leave, and other state and university leave programs. Must demonstrate strong communication, organizational, and customer service skills, along with the ability to maintain confidentiality; review and evaluate documentation; track leave usage; interpret policies; and provide accurate guidance to employees, supervisors, and departments. Requires exceptional attention to detail, the ability to collaborate effectively with internal and external partners, and the ability to maintain accurate records, prepare reports, and ensure compliance with applicable federal, state, and university laws, regulations, and policies. Must be able to meet strict federal and state reporting deadlines while managing multiple priorities in a fast-paced environment.

Type of Position
Permanent Full-Time

Staff/Non-Faculty
Staff/Non-Faculty

Appointment Type
1.0

Work Schedule/Hours
Monday - Friday 8:00 a.m. - 5:00 p.m.

Number of Hours Per Week
40

Number of Months Per Year
12

Mandatory Staff
No

Physical Demands of Position
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Involves sitting, walking and standing and any other exertion used in general office functions.

Overall Competency Level
Journey

Salary Grade Equivalency

Salary Range

Anticipated Hiring Range
$45,230 - $51,026

Pay will be commensurate with applicant competencies, budget, equity and market considerations.
Posting Details Information
Posting Date
07/27/2026

Closing Date
08/23/2026

Competency Level Statement
If no applicants apply who meet the required competencies, then management may consider other applicants at a lower competency level.

Special Instructions to Applicants

For consideration, please attach the following:

• Resume
• Cover Letter

Please provide a list of three references with contact info in the body of the application.

Search Chair Name
Cindy McGuire

Search Chair Email
View email address on click.appcast.io

Applicant Pool Preference
External (Post on the Web)

Departmental Information
Quick Link

Posting Number
201502961P