Part Time Personnel Specialist - Community Services

Salary: $29.39 - $37.51 Hourly
Location : City of Anaheim, CA
Job Type: Part Time
Job Number: 2026-00109
Department: Community Services
Opening Date: 05/29/2026


Description
The City of Anaheim Community Services Department is seeking a highly organized and detail orientated Part Time Personnel Specialist to perform complex specialized employment and recruitment duties. In addition, perform front desk duties, including greeting customers, answering telephones, etc.

An ideal candidate will have experience with applicant tracking systems (NEOGOV, etc.) and familiarity with various Human Resources Information Systems (AMS, IFAS, etc.). This position is responsible for conducting part time recruitments for the Community Service Department delegated positions.

The mission of the Community Services Department is to enrich the lives of individuals, families, and the community through services, facilities, and programs in Anaheim.

This is a part-time position usually averaging 30 hours per week (Monday-Friday). A minimum number of hours is not guaranteed.

Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

• On a bi-monthly basis, tracks yearly work hours and merit hours for all part-time employees.
• Through the use of a computer terminal and associated word processing software, prepare all recruitment job flyers, interview rate sheets, and questions for the delegated employment activities; ensure all applicable State, Federal laws and city policies are in compliance.
• Maintain up-to-date mailing lists for job bulletins.
• Maintain accurate and up-to-date card files for active/in-active employees.
• Through the use of a computer terminal, input a large volume of personnel actions affecting part- time employees such as new hires, merit increases, promotions and terminations.
• Complete employment verifications by phone and/or mail.
• Maintain an interest card file of selected part-time classifications.
• Maintain accurate recruitment files and eligibility lists for all part-time positions.
• Set up interview appointments; notify applicants of their status by mail and/or phone
• Compose and type a wide variety of correspondence using judgment and requiring knowledge of delegated employment policies and procedures.
• Compose and place newspaper ads for current recruitments.
• Greet the public and answer questions over the counter and by telephone.
• Explain policies and procedures related to delegated employment activities.
• Compile information for a variety of narrative and statistical reports, locating sources of information, devising forms to serve data and determining proper format for finished report.
• Maintain accurate personnel files for part-time employees; ensures files are in compliance with Federal, State and local laws.
• Reviews Part-time step hours report of delegated employees to determine merit due dates, initiates merit process and submits to management for approval; inputs authorized action forms.
• Perform related duties and responsibilities as required.

Additional functions when assigned to Community Services Department:

• Ensure part time employees are current with Tuberculosis (TB) tests and work permits by maintaining complete and accurate files.
• Fingerprint employee candidates and program volunteers and ensure compliance with State Department of Justice submittal process.

Qualifications
Experience: Performing highly complex professional support functions involving extensive record keeping, interpretation of policies and procedures relative to recruiting and hiring activities and a high level of independence of action in performing duties.

Knowledge of: Pertinent payroll rules and regulations; modern office equipment and procedures; proper telephone etiquette; computer terminals and associated software; English usage, spelling, grammar and punctuation; basic math; advanced record keeping methods; pertinent procedures related to the delegated employment activity.

Ability to: Operate a computer terminal with accuracy and use of associated software; read, understand and apply complex materials; accurately process payroll/personnel actions; proofread and detect errors in typing, spelling and punctuation; establish and maintain extensive, complex record keeping systems; organize work and set priorities; develop procedures; compile data and prepare narrative and statistical reports; compose correspondence; understand pertinent procedures and functions quickly and apply them without immediate supervision; establish and maintain effective relationships with those contacted in the course of work; keyboard at a net corrected speed of 50 words per minute.

Supplemental Information
***** IMPORTANT APPLICATION INFORMATION AND INSTRUCTION *****

This is a part-time position usually averaging 30 hours per week (Monday-Friday). A minimum number of hours is not guaranteed.
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Friday, June 12 , 2026 at 5:00PM . Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.

The selection process will consist of a minimum of skills examination and oral interview.

The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.

Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

Equal Opportunity Employer
The City of Anaheim offers a range of benefit programs to eligible part-time employees and their eligible dependents. Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

To view the current benefits summary, visit:




For additional information about the City's benefits, visit then click on Part-Time Employees.

RETIREMENT BENEFITS - The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits. Retirement formula is based on appointment date and membership status with CalPERS.

Part-time eligible employees become members of CalPERS as either Classic or New members.

Part-time employees not eligible for CalPERS are required to participate in the City's part-time 457 plan, as a replacement plan for Social Security.

To view the current limits and additional CalPERS information, visit:


01


The following Supplemental Questionnaire is part of the examination for this position and will be used to evaluate your qualifications. Based upon the application and responses to the supplemental questionnaire, the best qualified candidates will be invited to participate in the recruitment process. Please read each question carefully and provide a thorough and complete response, detailing your education and work experience. Failure to fully detail all experience or stating experience in response to the supplemental questions but not listing the experience in the application, copy/pasting information from external sources, or responses such as "See Resume" or "See Application" will result in your application not being considered. You will not have an opportunity to provide additional information if your application is not selected to proceed in the recruitment process, so you should be sure to detail all relevant education and work experience within your application and supplemental questionnaire. Do you understand this requirement?

• Yes
• No

02


This position is part-time, averaging 30 hours per week with no minimum hours guaranteed. Candidates must be available to be scheduled without restriction Monday to Friday. Do you understand this requirement?

• Yes
• No

03


This position requires that you oversee the Human Resources Delegated responsibilities for the Community Services Department which includes: creating and promoting recruitments, filtering and reviewing applications, notifying candidates of interviews, review and monitor interview questions, conduct new hire orientations, inputting employee information into the HR software system and maintain electronic and paper personnel files. How many years of personnel related experience, as described above, do you possess?

• No Experience
• Less than 1 year
• At least 1 year, but less than 3 years
• At least 3 years or more

04


This position requires a typing speed of 50 net corrected words per minute (WPM). In order to satisfy this requirement, candidates must provide a typing certification. Typing certifications can be obtained from such resources as employment assistance agencies, Workforce Development Centers, colleges/universities, adult schools, and temporary staffing agencies. The typing assessment must be proctored in-person and not be from an online/internet test. The following information must be on the certificate: 1: Your name 2: The name of the issuing agency, the proctor's name, and contact details for verification 3: The date of the test taken (must be within 1 year) 4: The length of the test (must be at least a 5 minute test) 5: The result must indicate net corrected typing speed of 50 WPM or higher. This position requires a typing speed of 50 net corrected words per minute (WPM). In order to satisfy this requirement, candidates must provide a typing certification. Typing certifications can be obtained from such resources as employment assistance agencies, Workforce Development Centers, colleges/universities, adult schools, and temporary staffing agencies. The typing assessment must be proctored in-person and not be from an online/internet test. The following information must be on the certificate: 1: Your name 2: The name of the issuing agency, the proctor's name, and contact details for verification 3: The date of the test taken (must be within 1 year) 4: The length of the test (must be at least a 5 minute test) 5: The result must indicate net corrected typing speed of 50 WPM or higher. Well-qualified candidates that do not possess a valid typing certification may be invited to complete an on-site typing/skills assessment. Do you confirm that you understand this requirement?

• Yes
• No

05


Do you have experience in coordinating recruitments, using an applicant tracking system such as NEOGOV and hiring of candidates?

• Yes
• No

06


If answering yes to the above question, please describe in detail your experience with coordinating recruitments, use of an applicant tracking system(s),and hiring of candidates. Include in your description the average number of recruitments handled per year, the type of applicant tracking system used and when and where you obtained this experience. If answering no, please type N/A.
07


How many years of experience do you have using a Human Resources Information System (AMS, PeopleSoft, IFAS, etc.)?

• No Experience
• Less than 1 year
• At least 1 year, but less than 3 years
• At least 3 years or more

08


If answering yes to the above question, please describe in detail your experience using a Human Resource Information System (AMS, PeopleSoft, IFAS, etc.). Include in your description the name of the Human Resource System, the average number of personnel files handled and when and where you obtained this experience. If answering none, please type N/A.
09


Describe your level of experience utilizing Microsoft Word.

• No Experience
• Basic - I can create, edit, format and search documents.
• Intermediate - I can create templates, complex tables, and run macros.
• Advanced - I can manage macro commands, create dialogue boxes, and understand the notions of VBA application programming.

10


Describe your level of experience utilizing Microsoft Excel.

• No Experience
• Basic - I can insert rows, columns, and input numbers.
• Intermediate - I can use formulas, filter data, format cells, and create charts/graphs.
• Advanced - I can utilize pivot tables, create array formulas, and solve algebraic equations.

11


Describe your level of experience using Microsoft Outlook. Please include any experience scheduling meetings and managing calendars. If none, please type N/A.
Required Question