Events Coordinator

Job Title: Events Coordinator
Location-Type: Baltimore, MD (Hybrid - Wednesday & Thursday Onsite)
Hours: Part Time Hours (16-20hrs a week minimum)
Start Date: ASAP
Duration: Contract (6+ Months with option to convert)
W2 Pay Rate Range: $20/hr - $30/hr W2
Benefits: Eligible for Health, Dental, Vision, 401K
Must be authorized to work in the U.S. This position is not eligible for sponsorship .


Job Description:

Support the planning, coordination, and execution of executive-level and school-wide events while delivering a high-touch customer service experience to internal and external stakeholders.

Responsibilities:

• Coordinate logistics for events including receptions, dinners, conferences, seminars, and multi-day programming
• Support attendee management, scheduling, room setup, communications, and vendor coordination
• Assist with onsite event execution, troubleshooting, and stakeholder support
• Maintain event documentation, timelines, and operational tracking
• Manage data entry and logistics within Cvent and related administrative systems
• Coordinate travel-related logistics and act as liaison with travel vendors
• Partner with the Events Manager and stakeholders to improve operational workflows and event scalability
• Provide white-glove customer service to executive-level stakeholders and guests
• Support administrative tasks tied to event operations and communications

Required Qualifications:

• 2-5 years of experience in event coordination, hospitality, administrative support, customer service, or related environments
• Experience supporting events from planning through execution
• Strong organizational and multitasking skills
• Experience coordinating logistics, scheduling, communications, or operational support
• Excellent written and verbal communication skills
• Strong customer service and stakeholder management experience
• Comfortable supporting executive-level stakeholders and VIP guests
• Ability to adapt quickly in fast-paced environments
• Ability to travel between Washington, DC and Baltimore for major events
• Familiarity with Cvent or similar event management systems preferred

Preferred Qualifications:

• Experience supporting events in higher education, nonprofit, or professional services environments
• Experience with operational process improvement or event scalability initiatives
• Bachelor's degree preferred
• Prior exposure to executive-level events, leadership seminars, or conferences