Events Project Manager

Job Summary Aptive is seeking a full‑time Events Project Manager to support a high‑visibility federal client. The Events Project Manager provides strategic, logistical, and operational leadership to ensure the successful planning and execution of conferences, trade shows, exhibits, and outreach events. This role oversees event planning, logistics coordination, stakeholder engagement, and team management to deliver high‑quality events that effectively communicate the organization’s mission and initiatives. The role requires a proactive leader and problem solver with significant experience managing trade‑show style events and large‑scale exhibits. It involves overseeing complex event logistics, coordinating with vendors and stakeholders, managing event teams, and ensuring all event components—from planning through execution and post‑event reporting—are delivered efficiently and professionally. Key responsibilities include leading the planning and coordination of events, managing vendor relationships and logistics operations, overseeing shipping and inventory management for exhibit materials, and ensuring alignment between event objectives and communications strategies. This position is located in the Washington, DC metro area and may require onsite work or travel to client sites for meetings. The expected compensation is between $100,000 and $110,000. Benefits include medical, dental, vision coverage, 401(k), disability insurance, and PTO. Primary Responsibilities Lead the planning, coordination, and execution of conferences, trade shows, exhibits, and outreach events. Gather event requirements from stakeholders and translate them into actionable event plans and logistics strategies. Manage relationships with trade exposition companies, vendors, and service providers to coordinate logistics, materials, and services for events. Oversee shipping and receiving logistics for event materials, including direct‑to‑site shipping, advance warehouse shipments, overnight shipments, and event‑to‑event shipping. Coordinate exhibit materials, displays, signage, promotional items, and booth assets to ensure readiness for events. Maintain and manage event‑related digital assets using asset management systems. Utilize project management and planning software to coordinate schedules, resources, and event deliverables. Collaborate with internal stakeholders and creative teams to implement event concepts and respond to creative direction. Lead and coordinate event teams and contractors to ensure successful event preparation and on‑site execution. Monitor event logistics and resolve operational issues during planning and execution phases. Develop and maintain event planning documentation including timelines, run‑of‑show documents, inventory forecasts, and event checklists. Track event materials inventory and oversee procurement of materials and services. Prepare and deliver detailed after‑action reports following each event to document results, lessons learned, and recommendations for improvement. Ensure events align with current best practices for exhibits, demonstrations, and engagement spaces. Minimum Qualifications Bachelor’s degree or equivalent from a four‑year college. Minimum 7 years of professional experience managing trade‑show style events and exhibits. Portfolio of samples including 3–5 pictures of expo‑style booths, a sample inventory forecasting report (e.g., PDF, dashboard, system‑generated report), and a sample event checklist. Expert level experience with project management and planning software. Expert level experience managing shipping and receiving logistics, including direct‑to‑site shipping, advance warehouse shipments, overnight shipments, and event‑to‑event shipping. Expert level experience working with major trade exposition companies, managing relationships, purchasing materials and services, coordinating logistics, and supporting related event activities. Expert level experience managing large teams and coordinating event staff and contractors. Expert level experience using Microsoft Office Suite products. Expert level experience using Adobe Creative Cloud suite of products. Experience working with asset management systems to manage event materials and digital assets. Ability to gather requirements from stakeholders and work collaboratively within a team as well as independently on assigned projects. Ability to take creative direction from stakeholders and incorporate feedback into event planning and execution. Experience managing shipping and receiving logistics across multiple event environments. Ability to develop detailed after‑action reports and post‑event documentation. Ability to work in a fast‑paced environment and respond effectively to changing priorities. Ability to obtain and maintain a Public Trust clearance. Legal authorization to work in the United States. Desired Qualifications Experience supporting high‑profile federal government conferences, exhibits, or outreach events. Experience managing large‑scale exhibit booths and interactive demonstration spaces. Familiarity with current best practices for demonstrations and exhibit spaces. Strong leadership and team management skills. Strong analytical, organizational, and time management skills. Ability to manage multiple complex events simultaneously. Ability to communicate clearly with leadership, stakeholders, vendors, and team members. Experience managing event budgets, procurement, and vendor coordination. Ability to communicate thoughts, ideas, and solutions logically, both written and orally. Ability to stay calm under pressure and in a fast‑paced environment. Ability to receive feedback from clients and implement changes quickly and effectively. Ability to get up to speed quickly on complex issues. Desire to work in a fast‑paced, rapidly evolving environment. EEO Statement Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class. Veterans, members of the Reserve and National Guard, and transitioning active‑duty service members are highly encouraged to apply. #J-18808-Ljbffr Aptive