Fleet/Facilities Technical Coordinator

Fleet/Facilities Technical Coordinator

Location: Tennessee



Job Type: Contract / Temporary


Position Overview

We are seeking a Fleet/Facilities Technical Coordinator to provide short-term operational and administrative support for a Fleet/Facilities Asset Management team.

The position will focus on maintaining daily continuity for fleet and facility-related activities, including communication, tracking, documentation, data updates, and coordination with internal teams, regional staff, vendors, and other stakeholders.

The ideal candidate will be highly organized, detail-oriented, responsive, and comfortable working in an operational environment with changing priorities. The selected candidate should be able to quickly learn existing processes, manage assigned tasks with minimal supervision, and provide dependable support throughout the engagement.

Key Responsibilities

• Support motor pool and fleet-related activities.
• Maintain and update fleet orders, asset tracking tools, and related systems.
• Organize and maintain fleet/facilities records and documentation.
• Assist with asset inventory and asset tagging information.
• Support surplus asset and delivery tracking.
• Track and follow up on fleet acquisition activities.
• Assist with warranty tracking and operational requests.
• Review and maintain invoices, purchase orders, contracts, and related records.
• Prepare and update standard operating procedures and process documentation.
• Prepare communication materials, status updates, reports, and tracking documents.
• Maintain accurate asset and operational records.
• Coordinate with internal teams, regional staff, vendors, and other stakeholders.
• Respond to inquiries and provide timely customer service.
• Assist with data collection, reporting, dashboards, and operational analysis.
• Monitor assigned follow-up items and ensure timely completion.
• Perform other administrative and technical coordination duties as required.

Required Qualifications Education & Experience Option 1

• Associate's or Bachelor's degree in Business, Administration, or a related field .
• 3 years of demonstrated competency experience in maintenance, fleet/facility operations, or a related technical discipline.

Education & Experience Option 2

• High school diploma or equivalent.
• 5 years of demonstrated competency experience in maintenance or a related technical discipline.

Required Skills & Experience

• Strong verbal and written communication skills.
• Ability to respond to inquiries promptly and professionally.
• Strong organizational and time-management skills.
• Experience maintaining accurate records, documentation, audit information, or compliance-related files.
• Experience coordinating with internal teams, regional staff, vendors, or cross-functional stakeholders.
• Experience supporting fleet, facilities, maintenance, asset management, or related technical operations .
• Experience with asset inventory, asset tagging, asset tracking, or asset databases/systems .
• Working knowledge of dashboards, reports, data collection, and data analysis.
• Experience reviewing invoices, purchase orders, contracts, warranty information, delivery terms, or asset-related financial records .
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work independently with minimal supervision.
• Ability to quickly learn established processes and operational procedures.
• Strong follow-up and problem-solving skills.

Preferred Background

Candidates with experience in any of the following areas are highly encouraged to apply:

• Fleet Management
• Facilities Management
• Asset Management
• Motor Pool Operations
• Maintenance Operations
• Government/Public Sector Operations
• Inventory Management
• Vendor Coordination
• Asset Tracking Systems
• Administrative/Technical Coordination

Key Candidate Attributes

• Organized and detail-oriented
• Dependable and responsive
• Strong communication and customer service skills
• Proactive and self-directed
• Comfortable managing changing priorities
• Strong documentation and record-keeping abilities
• Able to coordinate effectively with multiple stakeholders