Bookkeeper - Jefferson

Job Title: Secretarial/Clerical Group F

Classification: Secretarial/Clerical Group F Eight (8) hours per day. Twelve (12) months.

Principal Duties:

• Follow cash management procedures according to district policy.
• Use Visions software accounting program to record and receipt activity and building account monies.
• Collect fees and charges from students in Infinite Campus system, including student's band, choir & orchestra fees (to name a few)
• Prepare deposits for district transport and student activity fund to bank
• Enter quotes to secure and issue purchase orders in Visions software.
• Order supplies, textbooks, and instructional materials as needed.
• Authenticate bills and enter into Visions software.
• Handle paperwork involved with bookkeeping for the activity fund and building controlled accounts including athletic, academic intramural and club funds.
• Coordinate financial activities with sponsoring teachers and coaches.
• Prepare change/start-up cash for some events.
• Work with supervising principal on preparing next fiscal year building budget.
• Maintain accurate records of all financial transactions, including monthly reconciliations of accounts and distribution to coaches/advisors.
• Reconcile and approval of purchasing card transactions on yours and others cards.
• Help in the yearly process for parking signup, distribution & issuing of tag, as well as assigning tickets to student accounts in Infinite Campus.
• Participate in yearly audit as requested by district accounting department.
• Prepare year end documentation as preparation of collection notices on accounts.
• Communicate & maintain grant documentation along with district business services department.
• Assist in ensuring that all local and state laws pertaining to student attendance are followed.
• Provide assistance in ensuring that all attendance records and protocols are followed daily.
• Other duties as assigned.

Employment Date: As arranged.

Preparation, Experience, Skills:

• Accounting preparation and experience.
• Knowledge in the operation of computers word, excel, database and e-mail. Both Microsoft & Google systems are used.
• Knowledge of Purchasing Card and Frontline/AppliTrack.
• Knowledge of Infinite Campus, Visions & Bound & Files.com a plus.
• Good oral and written communication skills.
• Dress in professional manner.
• Ability to prioritize, organize, and initiate responsibility.
• Ability to work under pressure with frequent interruptions.
• Willing to participate in ongoing training.
• Ability to work with limited supervision.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.

Working Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately quiet. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical 8:00 a.m. to 4:00 p.m. workday. The employee will frequently work in different areas of the building including in/at desks, on or near the floor, standing. The employee will usually work in indoor temperatures.

The Cedar Rapids Community School District is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability.

Required Education Level: GED High School Diploma

Salary: Hourly Salary Range: $18.71 Benefit: Standard Employee Benefit