Procurement Project Lead (PeopleSoft) & DBELO Liaison

Ask ITC Inc. which is backed by a $500 million Microtek group company, provides an industry leading blend of technology, business consulting, and outsourcing services. Ask IT is a minority-owed enterprise; it has been founded on providing the highest quality possible and on the devotion to customer satisfaction. Job Description Responsible for providing project/program support for one or more projects/programs under the direction of the Procurement and Contracts Manager/Disadvantaged Business Enterprises Liaison Officer (DBELO). . Role will include project research and planning, maintaining project management plans, developing project schedules, reporting of project status, and coordination of project activities with procurement staff and project managers. Position may have project lead responsibility on small projects under the direction of the Procurement and Contracts Manager/DBELO. Position will serve as Subject Matter Expert for the PeopleSoft Procurement Module. Under the general direction of the Procurement and Contracts Manager/DBELO, coordinates and supports the agency Small Businesses and Disadvantaged Business Enterprises program. Position coordinates purchasing of corporate-wide office supplies copy paper, stationary and business card. Tracks departmental budgets; under the general supervision of the Procurement and Contracts Manager/DBELO, oversees the non-profit/agency list for surplus vehicles and other surplus items

ESSENTIAL DUTIES:

1. Develop, implement and maintain procurement project/program documentation ensuring regular and thorough communication and proper record keeping on all aspects of the project/program. Conduct project/program research to determine industry standards, best practices and regulatory requirements. Recommends changes based on research.
2. Process requisitions and purchase orders and monitors department budget data. Identify and resolve communication or documentation issues. Recommends actions to improve performance and compliance.
3. Under the direction of Procurement and Contracts Manager/DBELO assist by leading one or more assigned elements of a project management plan. Provide technical support, and administrative support with careful attention to regulatory, legal and contractual requirements.
4. Build and maintain an integrated procurement project schedule. Prepare project status reports, identify schedule performance problems, and recommend corrective course of action.
5. Coordinate and lead procurement PeopleSoft training, provide support to individuals, discuss and resolve issues related to procurement process, schedule, budget, vendor information or documentation. Determine when to escalate issues to IT Help Desk or My Oracle support.
6. Provide subject matter expertise for the PeopleSoft Procurement Module in support of system upgrades, updates and implementation of new features including test script development, quality assurance, issue tracking and Resolution, and participate in upgrade team meetings and project management.
7. Under the general direction of the Procurement and Contracts Manager/DBELO, coordinates and leads the agency surplus process of vehicles and other items.
8. Coordinates and supports the agency Small Businesses and Disadvantaged Business Enterprises program.
9. Performs other duties of a similar nature or level.

MINIMUM QUALIFICATIONS:

• Associate's Degree or two-year technical certificate in business administration or related field, OR Up to one year of specialized or technical training in purchasing
• Two years of experience in using MS Office programs.
• Two years of experience purchasing, and working with an automated purchasing system.
• Two years customer service experience.
• Excellent organizational and communication skills.

An equivalent combination of education and experience sufficient to perform the essential duties of the job may be considered.

PREFERRED QUALIFICATIONS:

• Working knowledge of PeopleSoft Procurement Module Purchasing certification (CPPO or CPPB)

ENTRY REQUIREMENTS:

Qualification to enter this position requires knowledge of the following:

1. Detailed knowledge of Microsoft Word, Excel and Outlook programs
2. Some knowledge in public procurement
3. Knowledge of a budgeting tracking
4. Knowledge of record and file management systems

Qualification to enter this position requires skill in:

1. Skill in preparing a variety of records, reports, documentation and correspondence utilizing MS Office Programs
2. Skill in project planning, coordinating and scheduling
3. Skill in articulating effective communication both in written form and verbally
4. Skill in training administration employees and management

Qualification to enter this position requires the following abilities or talents to:

1. Ability to work independently in a logical, analytical and detail oriented manner
2. Ability to understand, transmit and follow written and verbal instructions
3. Ability to successfully handle stressful situations in a professional manner
4. Ability to establish and maintain effective and cordial working relationships with Community Transit personnel, outside consultants, and senior management
5. Ability to meet deadlines with dependability and consistency
6. Ability to lead small projects

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