HR OFFICE ASSISTANT

Job Details Job Location: Ganado, AZ 86505 Position Type: Temporary Full-Time Position Summary Under the general supervision of the Human Resources Manager, the Human Resources Assistant will provide support to the department by performing clerical and administrative support work, and will assist HR in employee recruitment, training, and fostering a healthy work culture. The Human Resources Assistant will perform the duties and responsibilities of the position while observing rules and regulations related to HIPAA, Privacy Act, and other associated laws, regulations, policies and procedures. Upholds the Mission, Vision, and Values of SMH. Maintains confidentiality of all privileged information at all times. The list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive. Essential Duties & Responsibilities Provide general administrative and clerical support for the HR office (e.g., greet visitors and employees (customers) in a welcoming, friendly professional manner both in person and telephonically, operate a multi-line telephone, maintain email correspondence, and process mail). Process badges in accordance with proper badging processes and procedures, and in accordance with Sage Memorial Hospital requirements to ensure accurate records are maintained. Provide comprehensive support to HR day-to-day operations (e.g., make photocopies, file, prepare new hire files, process I‑9 verification (ensure proper identification documents are received), maintain and process electronic and hard copy documents, provide assistance and training to employees with paperless systems, draft correspondence to internal departments and external organizations, arrange meetings, process confidential reports and documents, and track deadlines). Gather data and generate statistical reports as necessary. At all times maintain a courteous, positive, and professional working relationship with all Sage Memorial Hospital personnel and the general public. Maintain regular and punctual attendance including working odd and unusual hours, weekends and holidays as necessary. Maintain effective communication both verbally and written (e.g., proper grammar, sentence structure, tense, etc.). Dress and present self in an office professional manner. Maintain understanding and be able to explain the Sage Memorial Hospital policies and procedures to others. Build and maintain relationships with internal and external customers through sincere and meaningful interactions (e.g., learn customer/employee names, smile, make eye contact and verbally greet customers/employees, be responsive to inquiries from phone calls and/or email). Assist with reasonable suspicion and post‑accident drug testing as necessary. Maintain inventory of office supplies and proper function of equipment. Request supplies when needed. Assist applicants and employees with paperless systems. Work under pressure, maintain flexibility and re-prioritize work assignments. Be a team player (e.g., work toward team goals and foster a collaborative and positive work environment; maintain openness to coaching, learning and improving; receptive to change and willingness to embrace challenges with team‑spirit). Maintain comprehensive knowledge of HR services and activities and maintain general knowledge of activities within the Corporation (e.g., when and where HR training is being conducted, room locations, venue locations amenities, and all organizational activities) to answer questions internal and external customers may have. Perform additional duties and responsibilities as necessary or assigned. Qualifications Minimum Qualifications: High School Diploma or GED preferred. One (1) year of progressive work experience in Human Resources. Must possess a current and valid driver license and maintain appropriate clearance while employed. Must be able to successfully pass Employee Health Clearance program and background investigation. Knowledge, Abilities, Skills, and Certifications Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook) required. Physical Demands While performing the duties of this job, the employee regularly is required to sit; use hands to feel and reach; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Work Environment Work is generally performed in an office with moderate noise level. Extended hours and irregular shifts may be required. #J-18808-Ljbffr Navajo Health Foundation