Farm Labor Contractor Compliance Coordinator

Company Description Warmerdam Packing, LLC, headquartered in Hanford, California, packs, cools, and ships premium cherries, cherry plums, kiwi, and pomegranates to customers who value quality produce. Its farming division, New Excelsior Farming, LLC, is one of the largest cherry growers in the southern San Joaquin Valley, farming over 1,500 acres of cherries, cherry plums, and kiwi. For more than 45 years, the Warmerdam family has been recognized as an innovator in California's fruit packing industry, earning a reputation for excellence and integrity. The company combines advanced agricultural technologies with a strong, traditional commitment to quality, delivering beautiful, delicious fruit to consumers while supporting premium returns for growers. Team members join a culture that values reliability, compliance, and long-term partnerships in agriculture.

Role Description

The Farm Labor Contractor Compliance Coordinator manages the day-to-day FLC compliance review process for Warmerdam Packing, LLC and New Excelsior Farming, LLC. Reporting to the HR Manager, this position maintains contractor documentation, verifies weekly payroll compliance, reconciles labor invoices, and coordinates with Accounting to ensure FLC payments are released only after required payroll compliance evidence has been verified and discrepancies resolved. This is a nonsupervisory position.

Responsibilities

· Maintain complete FLC files, including contracts, approved rates, licenses, applicable registrations, insurance, bonds, and required company documentation.

· Verify contractor license and registration status through applicable official sources before services begin and at required intervals; track renewals and promptly report lapses or restrictions.

· Collect and review each FLC's weekly payroll package, including worker rosters, time and production records, payroll registers, wage statements, and supporting proof of wage payment.

· Reconcile workers, work dates, hours, piece-rate units, and assigned locations against company-approved labor records; investigate missing workers, records, or unexplained differences.

· Review payroll evidence for applicable wage rates, overtime, piece-rate calculations, paid rest and other nonproductive time, deductions, wage statement information, and timely wage payment.

· Obtain supporting evidence of payroll tax payments and other required contractor obligations at the applicable reporting frequency; track outstanding items without treating an invoice or contractor attestation alone as proof of payroll compliance.

· Reconcile weekly invoices to approved contract rates, verified labor records, payroll support, fees, and authorized adjustments; identify duplicate charges, calculation errors, and incorrect company or cost allocations.

· Work directly with FLC representatives and operations supervisors to obtain missing documents, resolve discrepancies, and secure corrected payroll records or invoices; verify corrections before closing issues.

· Complete a documented weekly compliance checklist for each FLC and payroll period, identifying the evidence reviewed, exceptions, corrective actions, and payment clearance status.

· Provide Accounting with reconciled invoices and documented compliance clearance only after all required weekly payroll evidence is verified and outstanding discrepancies are resolved; communicate payment holds promptly and confirm payment status.

· Escalate suspected unpaid wages, invalid licenses, coverage lapses, recurring discrepancies, or other material concerns to the HR Manager; do not independently waive documentation or compliance requirements.

· Track required contractor training, safety acknowledgments, and other compliance records; coordinate with the Safety Coordinator and operations on audits, site reviews, and corrective actions.

· Maintain confidential, audit-ready records and weekly status reports covering invoice totals, cleared payments, payment holds, expiring documents, and unresolved issues; monitor changes in applicable requirements with the HR Manager.

Requirements

· Proficient in English; bilingual Spanish required.

· High school diploma or equivalent; additional education in accounting, business, HR, or a related field preferred.

· Two years of experience in FLC compliance, payroll auditing, invoice reconciliation, or related agricultural administration preferred.

· Working knowledge of agricultural labor requirements, FLC documentation, and payroll compliance review.

· Strong confidentiality, sound judgment, and ability to identify and escalate compliance concerns.

· Professional communication and ability to request corrections and follow through with contractors.

· Ability to manage multiple contractors, meet weekly deadlines, and maintain detailed records.

· Ability to review payroll registers, wage statements, time records, payment evidence, and labor invoices.

· Ability to collaborate with Accounting, HR, operations, Safety, and FLC representatives.

· Proficient in Microsoft Excel, including formulas, comparisons, and reconciliation worksheets; proficient in Word and Outlook.

· Experience with electronic document management and timekeeping or payroll reporting systems preferred.

· Flexible work schedule to support seasonal operations and weekly compliance deadlines.

· Ability to travel between company locations as needed.

· Strong numerical accuracy, investigative follow-up, and organizational skills.

Physical Requirements

· Ability to perform computer work, handle records, and sit, stand, or walk as duties require, with or without reasonable accommodation.

Work Environment

· Work is primarily performed in a professional office environment, with occasional visits to packing house and ranch locations for contractor coordination, record verification, and compliance reviews.

Dress Code

· Casual professional office dress

Equipment used to perform duties

Computer

Copier

Telephone

Scanners

Printers