Financial Planning Specialist

Job Description

Job Description

Location: Hudson, WI | Full-time in office

Compensation: Competitive base salary plus a comprehensive benefits package

Position Overview:

Our client is a successful, boutique wealth management firm seeking a Financial Planning Specialist who plays a critical role in bridging financial planning strategy and operational execution. This position is responsible for implementing financial planning recommendations, managing planning-related workflows, and ensuring seamless coordination between Advisors, operations, and custodial platforms. This role offers tremendous career growth opportunity with a tight-knit collaborative team valuing integrity, expertise and commitment.

This is an ideal opportunity for a detail-oriented financial services professional who enjoys translating planning strategy into action and thrives in a process-driven environment.

Key Responsibilities:

Financial Planning Implementation:

• Assist in the preparation and implementation of comprehensive financial plans
• Gather, input, and maintain accurate client data within financial planning tools
• Manage financial plan recommendation checklists and update CRM records accordingly
• Execute back-end processes required to implement Advisor recommendations
• Support account openings, rollovers, transfers, and onboarding activities
• Process non-discretionary trades as directed by Lead Advisors or investment strategy
• Coordinate asset movements including ACHs, wires, and internal journals
• Partner with Lead Advisors to ensure timely and accurate implementation of planning strategies
• Stay current on planning tools, tax considerations, and industry best practices
• Maintain progress toward relevant professional designations, as applicable

Operations & Workflow Management:

• Prepare, track, and process client paperwork via DocuSign and traditional mail
• Own task flow within custodial systems, including work baskets, transfers, and cash exceptions
• Maintain accurate and up-to-date client records within the CRM
• Monitor planning and portfolio tools for updates, changes, and drift
• Collaborate cross-functionally with compliance, billing, and trading teams as needed

Team Collaboration & Process Improvement:

• Provide tactical support to Lead and Associate Advisors on plan execution
• Assist with coordination between Financial Planning and Investment Operations teams
• Identify workflow inefficiencies and proactively recommend process improvements
• Contribute to a high-functioning, detail-driven team culture

Preferred Qualifications:

• Bachelor’s degree
• Series 65 license, ChFC or CFP designation
• 4+ years of experience in financial services, planning support, or investment operations
• Experience with Pershing, NetX360+, or similar custodial platforms preferred
• Experience with CRM systems 
• Working knowledge of investment products and asset classes
• Strong organizational, time management, and communication skills
• Exceptional attention to detail and accuracy
• Ability to work independently while collaborating effectively across teams
• Familiarity with financial planning and portfolio software (e.g., eMoney, BlackDiamond, Holistiplan, Pontera)
• Technologically proficient with the ability to quickly learn and adapt to new systems