Sr. Administrative Assistant, Ann Sacks - (req72080)

Sr. Administrative Assistant, Ann Sacks Work Mode: Onsite Location: NE Portland Office, Onsite - 4 days per week Opportunity Ann Sacks is seeking a highly organized Sr. Administrative Assistant to support our corporate office and leadership team onsite in North Portland. You’ll work with a talented and creative team that elevates gracious living in the built environment and supports our beautiful showrooms across the nation. This role performs a variety of confidential administrative and office support functions, primarily supporting the Vice President & General Manager of Ann Sacks. In this role, you will manage key administrative, organizational, and communication tasks, enabling our leadership team to drive the business forward. The position requires a skilled and savvy communicator who is able to manage a wide range of priorities and projects, and to handle highly sensitive information with professionalism and discretion. You will thrive if you enjoy variety and no two days are the same! Specific Responsibilities Communications Create correspondence and general communication (memos, charts, tables, business proposals), including proofreading copy for grammar, spelling, and layout, ensuring accuracy and clarity. Organize and prioritize large volumes of information and calls, and respond by phone or email on behalf of executives when necessary. Coordinate organizational communication, including announcements, office updates, town halls, presentations, and collateral for meetings. Update internal communication channels (SharePoint, weekly memo, etc.). Act as a liaison with other businesses and outside contacts, including high-level staff such as C‑level executives, GMs, and Directors. Handle confidential and non-routine information and explain policies when necessary. Scheduling & Coordination Manage Outlook calendar for VP/GM and other key executives, provide meeting agendas and materials, and track deadlines. Coordinate and schedule meetings, conferences and departmental activities. Attend executive team and sales meetings, create and distribute meeting minutes and action items. Maintain the corporate calendar, updating key occurrences for the company and functional areas. Initiate and organize travel arrangements for the VP/GM and other key executives. Employee Engagement In partnership with Human Resources, support rewards & recognition culture, volunteerism, and other employee engagement initiatives and/or committees, focusing on the Portland campus (office & manufacturing site). Provide support to new hire integration, coordinating general office setup, gifting, and readiness. Financial Support Assist with the maintenance of expense reporting for the VP/GM and key executives, including organizing and submitting expense reports, reviewing submitted expenses. Provide updated financial performance information to leaders, including monthly sales achievement by showroom location. Organize and send monthly business scorecard for completion by stakeholders. Perform financial administrative tasks, including scanning and sending invoices to Accounts Payable, and gathering and depositing checks monthly. Office Management Serve as the general office coordinator, working onsite Monday–Thursday or as required. Guest management – coordinate a gracious experience for all visitors, owning guest security badges, office usage, and general coordination. Efficiently manage incoming and outgoing mail and packages, coordinating pickups and deliveries. Oversee onsite vendors, ensuring smooth office operations and timely service. Facilitate building maintenance upkeep and tasks; liaison with maintenance team and/or repair vendors. Maintain supplies, ensuring they are stocked and replenished (office supplies, toiletries, etc.). Own general office environment: desk allocation, conference room setup & usage, space planning, event setup & takedown, storage & supply organization. Business notary for the worksite. Special Projects Support and coordinate annual Leadership Summit. Work independently and within teams on special nonrecurring and ongoing projects. May act as a project manager for special projects at the request of the VP/GM, which may include planning and coordinating presentations, disseminating information and coordinating direct mailings. Occasional travel (up to 15%) to support off‑site meetings, events, or team coordination across showroom locations. Most responsibilities will be performed on‑site at the Portland Support Center location. Skills/Requirements Experience Minimum 5 years of relevant and directly related experience required; which may include a combination of administrative support, office management, human resources, project coordination, internal communications, or executive business administration. Preference given to supporting a top executive and/or corporate office setting. Education Coursework in Business Administration or a related field is preferred but not required. Software High proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and creating visuals and decks is required. Key Skills The ideal candidate for this role is highly organized, proactive, and enjoys working on a diverse range of tasks. Skills to work independently with effective time management and follow‑through are required. Discretion, high level of professionalism, and excellent interpersonal skills (customer service mindset) are required to be successful. Applicants must be authorized to work in the US without requiring sponsorship now or in the future. We believe in supporting you from the moment you join us, which is why we offer day 1 benefits. This means you’ll have access to your applicable benefit programs from your first day on the job, with no waiting period. The hourly range for this position is $27.80 – $41.70. The specific hourly rate offered to a candidate may be influenced by a variety of factors including candidate's education and work location. #J-18808-Ljbffr Sterling Kohler