Receptionist / Administrative Assistant

Job Description

Job Description

Now Hiring: Receptionist / Administrative Assistant
Full-Time | MondayFriday | 8:30 AM 5:00 PM
19.00 per Hour

Are you organized, customer-focused, tech-savvy, and comfortable managing multiple tasks at once? Rent A Florida Home is seeking a professional and dependable Receptionist / Administrative Assistant to join our growing property management team.

This position is ideal for someone who enjoys working with people, providing excellent customer service, and supporting daily office operations in a fast-paced environment.

Key Responsibilities

Front Desk & Administrative Support

• Answer incoming calls and direct inquiries professionally
• Welcome and assist office visitors
• Provide exceptional customer service to owners, tenants, vendors, and Realtors
• Assist with general administrative tasks and office projects
• Maintain accurate records and data entry within company software systems

Leasing & Property Management Support

• Coordinate and schedule property showings through ShowMojo
• Follow up with prospective tenants and lead inquiries
• Assist Realtors with scheduling appointments and property access
• Schedule routine property inspections
• Support move-in and move-out processes, including documentation, key management, and collection of required funds
• Communicate with tenants, owners, vendors, and team members through email, chat platforms, and property management software

Marketing & Social Media Support

• Assist with social media management and content posting on:
  
  • Facebook
• • Instagram
• • X (Twitter)
• • LinkedIn
• • Google Business Profile
• Utilize scheduling platforms such as Loomly to manage content calendars
• Assist with rental marketing efforts and listing updates
• Support MLS-related tasks, including Stellar MLS updates and listing coordination

Qualifications

• Bilingual (English/Spanish) strongly preferred
• Previous property management experience preferred
• Experience with AppFolio and ShowMojo is a plus
• Experience with MLS listings or rental marketing preferred
• Strong verbal and written communication skills
• Excellent customer service and conflict-resolution abilities
• Highly organized with strong attention to detail
• Ability to prioritize and multitask in a fast-paced environment
• Positive attitude and team-oriented mindset
• Comfortable learning new technology and software systems

Schedule & Benefits

• MondayFriday: 8:30 AM 5:00 PM
• 30-minute unpaid lunch break
• Two paid 10-minute breaks (morning and afternoon)
• 80 hours of Paid Time Off (PTO) available after one year of employment
• Training provided on company systems and procedures
• Medical benefits are not currently offered

What We're Looking For

Professional and dependable

Strong communicator with a positive attitude

Tech-savvy and comfortable with digital tools and software

Detail-oriented and highly organized

Quick learner who adapts well to new processes

Solution-focused and proactive

Able to work independently and as part of a team