Accounts Payable Manager

Key Responsibilities

• Manage and mentor a team of 3 Accounts Payable staff, including workload distribution, training, performance management, and professional development

• Oversee the full-cycle accounts payable process across multiple entities, including invoice intake, coding, matching, approval routing, and payment processing

• Ensure vendor invoices are coded accurately to the correct job, cost code, and GL account, partnering with Project Accountants and Project Managers as needed

• Review and approve weekly payment runs (checks, ACH, wire) and ensure adherence to payment terms and cash flow priorities

• Help oversee employee credit card transactions, expense reimbursements, and per diem processing through SAP Concur, ensuring submissions comply with company policy and are reviewed and reimbursed in a timely manner

• Maintain strong vendor relationships, resolving escalated invoice discrepancies, payment inquiries, and disputes in a timely and professional manner

• Oversee subcontractor compliance documentation (lien waivers, W-9s, COIs) in coordination with Project Management

• Manage the 1099 process, ensuring accurate vendor classification and timely year-end filing

• Reconcile AP subledger to the general ledger monthly and research/resolve any discrepancies

• Develop, document, and enforce AP policies, procedures, and internal controls to strengthen accuracy and reduce risk

• Identify and implement process improvements and automation opportunities within the AP workflow, including AP and expense module usage within Concur and/or the company’s ERP system

• Partner with the Financial Controller on cash flow forecasting related to upcoming payables

• Support month-end close by ensuring accruals for unrecorded liabilities are accurate and complete

• Serve as a key point of contact for AP-related items during audits and provide supporting schedules as needed

Qualifications

Required:

• Bachelor’s degree in Accounting, Finance, or related field preferred; equivalent experience considered

• 5+ years of accounts payable experience, including at least 2 years in a supervisory or management role

• Experience managing full-cycle AP in a multi-entity or multi-project environment

• Strong understanding of AP controls, vendor management, and month-end close processes

• Proficiency with AP automation/expense platforms (e.g., SAP Concur) and ERP systems

• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP)

• Strong leadership, organizational, and communication skills

• Ability to work in-person, full-time, at the Rockville, MD office

Preferred:

• Experience in construction, AV integration, low-voltage, or data center industries

• Familiarity with lien waivers, subcontractor compliance, and job-cost-related AP coding

• Experience with construction/ERP software (e.g., Sage 300 CRE, Procore, Viewpoint, Foundation, or similar)

• Experience managing or supporting 1099 filing processes