Finance Associate

Job Description

Job Description

Finance AssociateJOB SUMMARY: The Finance Associate manages full-cycle financial operations across multiple offices and company entities, including accounts payable, accounts receivable, payroll coordination, commission processing, corporate allocations, and escrow management. This role ensures accurate and timely financial transactions, compliance with required documentation, and effective communication with agents, vendors, employees, and leadership. By overseeing commissions, deposits, credit cards, vendor accounts, and corporate fee allocations, this position plays a critical role in maintaining efficient financial workflows and supporting the company's overall fiscal health. ESSENTIAL FUNCTIONS:Accounts Payable & Vendor ManagementManage vendor accounts across multiple company entitiesVerify vendor documentation and legal compliance requirementsProcess payments accurately and on scheduleMaintain records for E&O billing and follow up on outstanding balancesPrepare weekly payables reports for leadership reviewAccounts Receivable & Escrow ManagementProcess incoming payments and deposits, including escrow/earnest moneyTrack receivables and follow up to ensure timely collectionDisburse EMD funds to title companies for closingsResearch and resolve escrow or payment discrepanciesCommission Processing & Agent SupportProcess and verify agent commissions across all officesPay referral corporate company dollar allocations and organize agent rewardsGenerate reports for marketing and leadership reviewMaintain detailed records for audits and compliancePayroll & Employee Financial CoordinationAssist with payroll setup for new employeesManage payroll tasks and maintain accuracy for each cycleGenerate payroll reports and maintain employee reimbursement recordsAccounting, Reporting & ComplianceEnter AP/AR and commission transactions into the general ledgerComplete intercompany allocations and corporate fee postings (NAF, FSA, depreciation, postage, etc.)Conduct reconciliations, stale check reviews, and fraud prevention measuresProduce ad hoc financial reports and maintain organized documentation for audit readinessCredit Card & Expense OversightMonitor company credit card activity and coding to correct accountsCommunicate with cardholders to collect receipts or clarify charges QUALIFICATIONS:Experience in accounting, finance, or a related role is required (real estate or multi-entity experience preferred)Previous experience in accounts payable/receivable is required.Strong attention to detail with the ability to manage high-volume financial transactions accurately across multiple accountsHighly organized with the ability to prioritize tasks and meet deadlines in a fast-paced environmentStrong communication and interpersonal skills when working with agents, vendors, employees, and leadershipComfortable using financial systems, spreadsheets, and accounting softwareAbility to review financial data for accuracy, including commissions, escrow transactions, and vendor paymentsFamiliarity with payroll support, reconciliations, and general ledger processes is preferred Please Note: This is a full-time, in-office position based in our New Hope office.Remote work is not available for this role.