Project Accountant

Job Description

Job Description

We are looking for a Project Accountant to support financial operations for active projects in Nashville, Tennessee. This role is well suited for an organized individual who can balance billing, cost tracking, contract compliance, and vendor coordination in a deadline-driven setting. The ideal candidate brings strong project accounting experience, communicates effectively across teams, and is comfortable taking ownership of assigned work while contributing to a collaborative finance environment.

Responsibilities:

• Oversee financial administration for assigned projects by monitoring costs, analyzing performance, and supporting informed project decisions.

• Create new project records from approved documentation and maintain accurate setup details throughout the project lifecycle.

• Coordinate insurance documentation for projects, including requesting and tracking certificates to ensure compliance requirements are met.

• Examine contract terms, special conditions, and client requirements to help align billing and project administration with obligations.

• Prepare and issue customer invoices with complete supporting documentation, ensuring accuracy and timely submission.

• Support collection efforts on overdue balances by following up on outstanding payments and helping improve cash flow management.

• Complete and submit project-related reports, including certified payroll and other required financial or compliance documentation.

• Assist with purchasing and payables activities by following procurement procedures, resolving vendor questions, and coding subcontractor or equipment invoices.

• Review budgets, forecasts, and monthly cost trends to identify variances and support accurate revenue and cost recognition.

• Maintain a service-focused approach when working with internal teams, subcontractors, and clients, while contributing to process improvements and other related accounting tasks as needed.

• 6+ years of experience in project accounting, billing, or a closely related finance role.

• Ability to manage multiple priorities while maintaining accuracy in a fast-paced, deadline-oriented environment.

• Strong verbal and written communication skills, along with the interpersonal ability to work effectively across large teams.

• High level of organization, sound judgment, and attention to detail when handling sensitive financial information.

• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.

• Willingness to travel based on project or business needs.

• Self-directed approach with a positive attitude and a demonstrated commitment to ownership, teamwork, and continuous improvement.