Booking Deputy

Job Description

Job Description

Purpose of Class
Performs varied administrative support and clerical duties to book, classify and release inmates entering/leaving the Detention Center for the Sheriff's Office; performs related work as required.

Primary Function
An employee in this class performs a variety of clerical and administrative tasks in support of the Sheriff's Office Detention Center. Work includes obtaining and entering data for jail records, maintaining jail records, inmate files, statistics and related information, responding to information requests and other clerical duties such as composing letters and reports, typing documents, and filing. The work is performed under the supervision of a shift Classification/Booking Corporal and/or Sergeant. The principal duties of this class are performed in a general office and detention center environment and may include exposure to potential personal danger, injury, health hazard and death.

Essential Duties and Responsibilities (will vary by assignment)
• Books and classifies inmates into and releases inmates from the Sheriff's Office Detention Center;
• Obtains information from inmates and enters data into centralized computer records system. Determines inmate classification;
• Opens and maintains inmate files;
• Logs in and assigns storage for inmate personal property;
• Prepares and maintains records, reports, logs, and related documents;
• Maintains log of jail activities, including emergency situations;
• Monitors inmate files, documents, and records for sentencing, time served, and release eligibility; accountable for scheduling proper court dates for inmates;
• Processes and documents payments and fees from bonding inmates;
• Interviews inmates for information on jail reimbursement eligibility and fees;
• Answers incoming phone calls and inquiries, greets the public, and provides information according to Office policies and procedures;
• Communicate effectively with other employees via two-way radio transmissions, email, verbal and written forms to relay and receive important information;
• Receives and processes records requests by providing copies of records to the public, other law enforcement agencies, and bond agencies according to Office policies and procedures;
• Conducts administration of inmate visitation, processes visitors in and out, and processes personal property brought in during visitation;
• Performs a variety of clerical, administrative, and support duties;
• Uses various software applications and/or maintains a database of information;
• Confirms arrest warrants, court orders, inmate criminal history records, and related documentation;
• Operates central control operating panels, monitoring movement of staff and inmates through control points;
• Monitor fire alarm emergency panels and advises Detention Deputies of the emergency. Ensures that Deputies respond to and address the emergency;
• Issues keys to Deputies reporting for work. Responsible for completing key control inventory each shift and ensuring that all keys are returned after Deputies' shift completion;
• Conducts security checks/walks every half hour in the booking room;
• Ensures that all inmates in the booking room adhere to the facility rules and regulations. Complete disciplinary reports on those that violate the rules and regulations;
• Accountable daily for keys issued, key control;
• Monitors and records close custody checks on highly intoxicated or suicidal inmates every fifteen minutes;
• Is civilly liable for actions or inactions;
• Performs all work duties and activities in accordance with County and Office policies, procedures and safety practices.

Other Duties and Responsibilities
• Works non-traditional hours: the facility is staffed 24 hours/day and must be available to work weekends and holidays;
• Is required to sign-up on the on-call list for at least 14 days every three months. Employee is responsible to respond and work a shift when called upon due to an employee calling in sick, etc;
• Performs other related duties as required including pat-down and changeouts of female inmates when a female detention deputy is not available.

Competency Requirements
Knowledge of:
• Office policies, procedures and emergency response processes;
• Self-defense;
• CPR and First Aid;
• Self-contained breathing apparatus (SCBA);
• Prison Rape Elimination Act (PREA);
• Hostage procedures;
• HIPPA;
• Detention Critical Incident procedures;
• Use of Force and Report writing;
• Two-way radio Police 10 Codes and operation procedures;
• Idaho Jail Standards and Guidelines;
• Court and bonding procedures and processes;
• General detention facility policies, procedures, and objectives;
• Operation of standard office equipment;
• Operation of a personal computer, including specialized detention and job-related software applications;
• Operation of detention monitoring and control system;
• Record keeping practices and procedures;
• Telephone etiquette and customer service techniques and objectives;
• Cash handling, accounting and bookkeeping;
• Current office practices and procedures;
• English grammar, spelling, and punctuation.

Ability to:
• Follow oral and written instructions;
• Learn Office programs, policies, procedures and processes sufficiently enough to convey related information to the public and other County staff;
• Enter and retrieve data accurately and efficiently into a computerized police records system;
• File and maintain important records efficiently and accurately;
• Maintain confidentiality of information processed or prepared;
• Operate a variety of standard office equipment, including a personal computer and applications appropriate to assigned duties;
• Establish and maintain effective working relationships with other County employees, supervisory personnel, other law enforcement agencies, appointed and elected officials, and the public;
• Deal verbally and possibly physically with uncooperative, distraught, mentally ill and hostile inmates;
• Communicate effectively both orally and in writing;
• Perform basic mathematical, bookkeeping and accounting functions;
• Respond appropriately to public inquiries and present a positive public image;
• Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;
• Make split second decisions during emergency situations

Acceptable Experience and Training
• High school diploma or GED equivalency is required, preferably supplemented by courses in office practice, computer or general business classes; and
• One (1) year secretarial, office assistant, or customer service experience is preferred; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Special Qualifications
• ILETS certification is required (for Classification Officers);

Essential Physical Abilities
• Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person;
• Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and to produce and review documents and file them in a prescribed order, and organize documents and materials;
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and other office equipment;
• Sufficient personal mobility, agility, strength, and physical reflexes, with or without reasonable accommodation, which permits the employee to work at a keyboard for an extended period of time, to reach, stoop, bend and stretch in filing materials, and to work in an office environment.

BANNOCK COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER.
VETERAN'S PREFERENCE GIVEN PURSUANT TO IDAHO CODE.

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