Part-Time AR/AP Specialist

Part-Time AP/AR Specialist (Financial Services – Investment Management)

Location: New York, NY (100% onsite, Manhattan)

Schedule: 3 days/week | ~18 hours/week (flexible on weekdays/hours)

Compensation: up to $35/hour

Overview

A boutique, long-establishe d investment management fi rm in Manhattan is seeking a Part-Time Accounts Payable / Accounts Receivable (AP/AR) and Administrative Specialist to support finance, compliance, and operations functions. The firm manages multi-billion-dollar assets for individuals, trusts, institutions, and funds, and operates with a lean, high-performing team environment. This role is ideal for someone detail-oriented and organized who can support both core accounting operations and ongoing initiatives to improve workflows, digitization, and document management.

Key Responsibilities

• Process invoices, expense reports, and AP entries (coding, matching, batching, posting)
• Maintain vendor records and reconcile vendor statements
• Support AR functions including recording and tracking incoming payments
• Assist with quarterly billing cycles and ad hoc accounting tasks
• Digitize, scan, and organize historical financial and operational records
• Support transition to a paperless document management system
• Assist with reconciliations, process improvements, and special projects
• Communicate with vendors and internal stakeholders professionally
• Provide general administrative support across finance, compliance, and operations
• Assist with front-office coverage including phones, scheduling, and visitor coordination as needed

Qualifications

• 3+ years of accounting or AP/AR support experience
• Familiarity with QuickBooks preferred
• Strong attention to detail and organizational skills
• Comfortable working with both paper-based and digital systems
• Experience with document scanning/indexing a plus
• Ability to handle confidential financial information
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Preferred Background

• Experience in financial services, investment management environments
• Exposure to SharePoint or similar document management systems
• Understanding of basic accounting principles and workflows
• Self-starter with a collaborative, adaptable mindset