Payroll Manager

Job Description

Job Description

Title: Payroll Manager

Reports To: Senior Payroll Manager or VP of Payroll

Division:         Flex HR Payroll Department

Location:        Remote out of Alpharetta, GA. REQUIRED: candidates residing in Georgia or Illinois
Status:            Exempt

About Flex HR : Flex HR is a fast-growing HR outsourcing company co-located in Atlanta and Chicago. We work with companies in a variety of industries to help them manage their human resources and payroll. We are a team of professionals who consistently provide our clients with white-glove customer service. We are looking for a positive, self-motivated, dedicated, skilled, customer-focused, and detail-oriented person to join our team and organization.

Job Summary: The Payroll Manager performs payroll-related functions, including payroll processing, payroll tax compliance, automated timekeeping systems and payroll reporting in a multi-site, multi-state, high-volume environment. The Payroll Manager provides excellent customer service to managers and associates and is well versed in payroll compliance, taxes and reporting.

Job Responsibilities:

• Prepare and submit payrolls for multiple clients, managing a portfolio of 6-12 clients. In some cases, you might be required to work with 1-5 larger clients that have more specific needs.
• Follow appropriate workflows and procedures for the payroll department.
• Ensure all employees are paid on time via live check or direct deposit.
• Screen time-worked inputs for calculating, coding, or other errors.
• Calculate and process Federal & State tax and social security with-holdings along with other deductions including insurance, benefits, 401(k) contributions and company match.
• Review and process payroll adjustments, including vacation, sick and other time off.
• Collect banking information for direct deposit setup and initiate deposits on paydays.
• Maintain knowledge of rules and laws which govern payroll administration practices including taxation, benefits, and state & federal regulations.
• Ensure that payroll-related transactions are processed in compliance with external and internal policies.
• Perform actions necessary to track and determine regular and overtime pay, and factors commission-based income or bonuses into an employee's salary.
• Assist HR Department with open enrollment by manually entering new elections.
• Process and monitor garnishment orders and other issues that impact payroll specifications.
• Processing all employee terminations and are completed in the payroll system.
• Generate accrual entries as needed.
• Reconcile errors and maintain/document all payroll records.
• Reconcile general ledger regarding payroll transactions.
• Detect and process issues related to uncollected payroll.
• Responsible for double checking all new hire information, and existing employee changes before every payroll run.
• Handle all tax change requests in the payroll systems.
• Field and respond to payroll inquiries and resolves discrepancies.

• Must use their cell phone to monitor Client needs including uploading Flex HR emails to their phone.

• Other assignments & project assigned by management.

General Job Requirements:

• Be part of an organization that is team-based, positive and helpful.
• Always make ethical decisions.
• Continue to learn in your field and make improvements at processing payroll.
• Help to think critically about how to solve problems and how to work smarter, not harder.

Specific Job Requirements:

• Associate degree in accounting or business administration
• Minimum of 2-3 years of high-volume payroll related experience
• Knowledge of benefits administration
• Knowledge of certified payroll processing requirements
• Experience running payroll within multiple US States
• Demonstrated excellence in customer service and written communications
• Excellent Excel & report writing skills
• Payroll knowledge necessary for this position.
• Experience with multiple payroll platforms is helpful. 
• Workday, Netchex, Paychex and Paylocity payroll systems experience a plus. We are currently looking for a Paylocity expert.

Featured Benefits:

• Comprehensive medical/dental/vision benefits with a significant portion of the benefit premium covered by the company
• Health savings account, flexible spending account and dependent care spending account
• Company paid employee assistance program (EAP) and short-term disability
• 401(k) plan with a 4% company match
• Flexible paid time off starting at 3 weeks per year; increases with length of service
• 12 paid holidays annually
• Educational assistance
• Company wellness program offers multiple presentations and provides access to one-on-one sessions with a wellness coach, with partial reimbursement available
• $70,000 base salary

Featured Perks:

• $250 employee referral bonus
• Monthly tech reimbursement
• Birthday: “Day of birthday off”
• Continuous training and development
• Virtual Flex Fun Club
• Employee discount savings program
• Great remote working environment (energetic, friendly, fun, and collaborative)
• Access to financial advisor for financial planning and consulting

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. In the general office environment, some stress may occur in meeting project deadlines. In this job, you will use office equipment and the computer approximately 90% of the workday.