Senior Administrative Assistant - Atrium Health Floyd School of Health Sciences and Athletics

Job Title

This position supports the Dean of AHFSHS and Athletic Director.

Job Description

The position serves as the primary point-of-contact for the division/school and provides administrative support to faculty, staff, students, and external contacts.

Responsibilities

Is responsible to understand, support, and carry out the college's mission, vision, and values and comply with mandates and regulations of government and accrediting bodies. Administration/General Greets and directs visitors, resolves routine administrative issues and answers inquiries concerning activities and operations of the division; prepares responses to routine inquiries Accepts, screens, and routes telephone calls; maintains log of inquiries as required Sorts, screens, and distributes incoming and outgoing mail Serves as a liaison with other divisions/departments on basic administrative and/or operational matters Data Management/Records/Reporting Establishes, maintains, processes, and updates hard copy and data files, records, certificates, and/or other documents in compliance with record management guidelines Prepares data analysis of division initiatives; provides data reports and disseminates information to relevant parties Assists with programmatic research and processes Banner reports for academic information Arranges and schedules meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining division and individual schedules; makes travel and lodging arrangements, either directly or through travel agencies Oversees office space and equipment including maintenance; manages facilities requests and work orders for the division Classroom and Course Scheduling Organizes and maintains inventory of supplies; prepares requisitions and orders, stocks, and distributes office supplies; maintains/monitors purchase and budget records Assists in developing and monitoring the division budget Prepares educational materials, builds course schedules, assigns classrooms, posts class schedules, and assists with student registration/virtual HUB Events and Training Coordinates classroom assignment/tech details for classes, events and meetings. Assists with event planning and facilitation for division and institution as requested. Organizes programs, events, meetings or conferences by arranging facilities and caters, issuing information or invitations, publicizing events, and maintaining event budgets. Assists in coordinating and implementing training sessions for the division Other Oversees work assignment/schedule for student employee(s) Performs related duties as assigned

Required Qualifications

Knowledge and level of competency commonly associated with the completion of an associate degree in a course of study related to the occupational field Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require three to five years of related experience Possession of or ability to readily obtain a valid driver's license for the type of vehicle or equipment operated

Required Documents to Attach

Cover Letter Resume

Knowledge, Skills, & Abilities

Knowledge of Board of Regents policies Knowledge of University System of Georgia policies Knowledge of standard administrative activities and protocols Skill in the analysis of problems and the development and implementation of solutions Skill in oral and written communication, organizational and human relations Skill in operation of office equipment, systems and software Excellent written and verbal communication and problem-solving skills Ability to maintain confidentiality of files/information

Apply Before Date

Applications will be accepted until filled.

Contact Information

For more information or questions about a job posting, please contact Human Resources by email at View email address on click.appcast.io.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Highlands College, as determined by Georgia Highlands College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Highlands College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.