Senior Accounts Payable Specialist

Job Description

Job Description

We are looking for a Senior Accounts Payable Specialist to support a multifamily property management portfolio in Norfolk, Virginia. This position plays an important role in keeping invoice processing, vendor payments, and financial records accurate, timely, and aligned with accounting standards. The ideal candidate brings strong accounts payable experience, familiarity with property management accounting, and the ability to work effectively with property teams, vendors, and internal accounting partners.

Responsibilities:

• Process vendor invoices for multiple properties and corporate entities, ensuring entries are accurate, properly approved, and completed within established deadlines.

• Assign correct account codes, property allocations, and general ledger classifications while confirming supporting documents such as purchase orders and contracts are in place.

• Enter invoices and recurring charges into property management and accounting systems, including utility expenses and other routine payables.

• Oversee invoice workflow activity, follow up on pending approvals, and help maintain consistent payment timing across the portfolio.

• Prepare weekly payment batches, including checks and electronic transfers, and review each batch for completeness before release.

• Maintain vendor files by updating tax documentation and insurance records, while responding to payment questions and resolving billing discrepancies.

• Reconcile vendor statements, monitor aging activity, and assist with month-end, year-end, audit, and 1099 reporting support.

• Review security deposit documentation for accuracy and compliance, and coordinate with property managers to address missing or incorrect information.

• Support administrative tasks such as bank and mail runs, document filing, scanning, and record maintenance as needed.

• At least 5 years of accounts payable experience, preferably in a high-volume environment.
• Background in multifamily property management, real estate accounting, or a closely related industry is strongly preferred.
• Hands-on experience with RealPage, OneSite, or comparable property management accounting platforms.
• Solid understanding of invoice coding, payment processing, accruals, reconciliations, and accounts payable controls.
• Ability to manage invoices across multiple properties or entities while maintaining strong attention to detail and accuracy.
• Proficiency with Microsoft Office applications, especially Excel.
• Associate degree in Accounting, Finance, Business Administration, or a related field is preferred; equivalent practical experience will also be considered.