Part Time Administrative Assistant

Job Description

Job Description

Administrative Assistant to President/CEO

Job Summary

We are seeking a highly organized and proactive Administrative Assistant to support the President/CEO with daily operations, communications, and administrative functions. This role also assists with event coordination and basic financial support , making it ideal for someone who thrives in a collaborative, mission-driven environment.

Responsibilities

• Provide direct administrative support to the President/CEO
• Manage calendars, schedule meetings, and coordinate logistics
• Answer phones, manage emails, and respond to inquiries
• Maintain organized digital and physical filing systems
• Assist with basic bookkeeping (invoices, expense tracking, reimbursements)
• Prepare meeting agendas, minutes, and board materials
• Coordinate meetings, including logistics, setup, and materials
• Assist with planning and execution of events, meetings, and seminars
• Track event attendance, donations, and assist with reporting
• Support donor communications and volunteer coordination
• Assist with data entry and financial documentation
• Utilize office systems and troubleshoot basic technical issues

Qualifications

• High School Diploma required; Associate or Bachelor’s degree preferred
• 3–5 years of administrative experience
• Experience coordinating meetings or events
• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• High attention to detail and accuracy
• Ability to handle confidential information professionally
• Proficiency in Microsoft Office and office software systems
• Bilingual is a plus

Schedule & Location

• Part-time, Monday – Friday (hours to be discussed.)
• On-site in Ventura, CA 93001

Discover a workplace that empowers you to thrive, innovate, and build the career you’ve been dreaming of.

Company Description

Discover a workplace that empowers you to thrive, innovate, and build the career you’ve been dreaming of.